IT Procurement Administrator jobs in Columbus, GA

Job ID: 247423
Location: Columbus State University
Full/Part Time: Full Time
Regular/Temporary: Regular

Job Summary
The Department of Purchasing Services at Columbus State University invites applications for a Procurement Specialist. This position reviews and coordinates complex, one-time, and simple multi-term purchase requests in accordance with all Federal, State, Board of Regents of the University System of Georgia and the Columbus State University laws, policies and procedures. The Procurement Specialist can also independently handle projects up to $100,000.00 or as directed by the Columbus State University's Director of Purchasing. The Procurement Specialist must also have a thorough knowledge of the PeopleSoft Financial System in regards to the Budget and Purchasing modules. Work involves auditing and processing all faculty and staff procurement transactions and reporting to the state and Board of Regent auditors when they require explanation on purchases via these methods of procuring supplies and equipment for CSU.

Responsibilities
Responsibilities include but are not limited to:

• Audit all purchasing functions of Columbus State University.
• Review, amend if necessary, and dispatch Columbus State University purchase orders to the perspective suppliers.
• Develop and update Columbus State University Procurement Manuals as directed by the Purchasing Director.
• Assist with inquiries and provide insight to internal and external customers on the procedures and policies of procuring goods and or services with CSU.
• Assists Purchasing Director with the monitoring and renewal of maintenance contracts.
• Administer annual vendor performance evaluations.
• Tracks and notifies Purchasing Director of non-conformance issues with vendors.
• Has the authority to sign all purchase requests, purchase orders, and agency purchase orders for less than $25,000.00 or as directed by the Columbus State University Director of Purchasing.
• Has the ability to review budget modules for all departments on campus.
• Cross trains employees on the procedures for Visa card purchases.
• Assists with purchase order entering, approvals, budget checking, dispatching, posting and reconciling, makes changes and cancellations of purchase orders in the PeopleSoft module.
• Approves and signs Agency purchase orders and creates voucher aprons for accounts payable.
• Disseminates purchase orders to suppliers and departments.
• Assists with entering and maintaining Travel Applications.
• Assists with maintaining supplier registrations in PeopleSoft.

Required Qualifications
Minimum qualifications include an Associate's degree or equivalent from a two-year college or technical school; and two to four years of related work experience; or any equivalent combination of education and experience. The successful candidate must have thorough knowledge of the principles of modern office management, procedures, and equipment; proficiency in Microsoft Office; demonstrate exceptional communication and organizational skills; the ability to function as part of a team; demonstrate leadership in the ability to recognize training needs and work with groups to improve; the ability to work independently without constant supervision, while remaining detail-oriented and realizing the consequences of error; and the ability to meet mandatory guidelines. The candidate must also have specific knowledge of the requirements related to the management and administration of the Board of Regents of the University System of Georgia and a working knowledge of the Department of Administrative Services State purchasing Georgia Procurement Manual policies and procedures; the ability to interpret, apply and explain regulations and policies to suppliers and end-users; specific knowledge with the PeopleSoft Financial System; and the ability to establish and maintain effective working relationships with faculty, staff, and suppliers.

Preferred Qualifications
Bachelor's degree desired. Applicants with experience in governmental purchasing, higher education or with related work experience are preferred.

Proposed Salary
The annualized salary range for this position is $43,842 - $53,553 and includes full benefits.

Required Documents to Attach

• Cover Letter / Letter of Application
• Resume

Contact Information
If you have any questions, please contact the Human Resources Office at 706-507-8920, or e-mail to hr@columbusstate.edu.

Conditions of Employment
Successful completion of a criminal background investigation and legal authorization to work in the US prior to employment is required.

Equal Employment Opportunity
Columbus State University is committed to recruiting, supporting, and fostering a sense of belongingness for a diverse, equitable, and inclusive community of outstanding faculty, staff, and students and is an Equal Opportunity/Affirmative Action employer. It is the policy of Columbus State University to recruit, hire, train, promote, and educate persons without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Special Applicant Instructions
Review of applications will begin immediately and will continue until the position is filled. All applications and required documents must be submitted using Columbus State University's online employment site and a complete packet must be submitted for full consideration.



To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=30000&JobOpeningId=247423&PostingSeq=1

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