IT Procurement Administrator jobs in Portland, ME

Department of Defense, Veterans' and Emergency Management - Military Bureau - DFE

Job Class Code: 1025
Grade: 23 (Supervisory)
Salary: $50,419 - $68,369
Location: Augusta, ME 

Opening Date: April 12, 2024

Closing Date:  April 29, 2024

Would you like to become an integral team member supporting the State of Maine and the Soldiers and Airmen of the Maine National Guard? Do you thrive in a work environment that promotes teamwork and shared successes? Are you a creative problem-solver with attention to detail? Do you enjoy working with individuals from varying backgrounds and industries? If so, this may be the position you have been looking for. We are seeking a leader who has a positive attitude, excellent customer service skills, and the ability to meet required deadlines. The ability to prioritize work, track progress, and execute timely follow up is critical. The position will be located at Camp Keyes in Augusta. Partial telework will be permitted with management approval.

Selected candidate must be able to pass a federal background check.

Primary responsibilities include:  

• Planning, directing, and coordinating the activities of the procurement team.
• Ensure procurement practices are consistent with State procurement laws and regulations.
• Implements, administers, and complies with human resource laws, policies, procedures,
• Developing SOP’s and training materials for Contracting/Procurement section.
• Coordinating and collaborating with other department groups to create efficient RFP’s, RFQ’s and planning of major purchases.
• Building effective working relationships with State of Maine Procurement department personnel.
• Consults with client agencies regarding unusual or complex product/service needs and budget requirements in order to determine contract specifications, delivery requirements, performance milestones, and evaluation criteria for award decisions.

Skills or knowledge required:

• Ability to plan, direct, evaluate, and coordinate the work of subordinates and to delegate effectively.
• Ability to supervise subordinate personnel.
• Knowledge of contract administration practices and procedures.
• Knowledge of negotiation techniques
• Ability to communicate effectively, both written and verbal.
•  Ability to exercise discretion in handling confidential material.

Minimum qualifications:

Preference will be given to those applicants:

• Experience with Microsoft Office, Adobe, and other Business Databases.  
• Experience with Advantage Accounting System.

Contact information:

Questions about this position should be directed to Joseph Wilson at joseph.w.wilson@maine.gov or 207-430-5696

Application Instructions:

Interested applicants need to apply online by selecting the "Apply for this opening" button along with uploading a cover letter, current resume, and copies of any transcripts or certifications you wish to have considered while evaluating your application.  In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period.  Any experience that was not full-time employment should be identified as such. 

If you require a paper application, please download and print one here https://www.maine.gov/bhr/state-jobs/application-process or contact our office at 207-623-6700.  Paper applications for this posting should be submitted along with cover letter and resume before the closing date to Security & Employment Service Center, 45 Commerce Drive, Augusta, ME  04330 or faxed to 207-287-2018.  Be sure title of the job you are applying for is included.  Applications cannot be accepted after the posting closing date.  

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3 weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,523.28-$12,380.40 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State. 
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).
• Retirement Plan – The State contributes the equivalent of 13.41% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS) for MSEA, or 18.21% for Confidential employees. 

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for part-time employment.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. 

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. 

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.