IT Project Coordinator jobs in Billings, MT

• Develop and/or assist Project Leader with development of a variety of documents including engineering services proposals, management reports, etc. using established templates and internal format/content guidelines.
• Set up and manage Project Folders and/or Collaboration Sites (eg. SharePoint); populate folders with standard templates (APPs, Team Rosters, Action Item Registers, Risk Registers, Decision Logs, Document Distribution Registers, Project-specific standards and specifications, etc.).
• Upon direction from Project Leader follow up with respective personnel to resolve or validate budget and funding concerns; communicate status to Project Leader.
• Upon direction from Project Leader follow up with respective personnel to resolve or validate schedule concerns; communicate status to the Project Leader, highlighting upcoming activities and concerns.
• Assist Project Leader with Meeting Management; schedule standing and purpose-specific meetings, prepare agendas and supporting documents, take meeting minutes and distribute minutes and related documentation to all relevant parties.
• Interface with engineers and designers to ensure that project deliverables meet schedule requirements. Verify the progress of critical documents and drawings.
• Maintain Action Item Registers. Track and expedite Action Items on a weekly basis in coordination with the Project Leader.
• Maintain Request for Information (RFI) logs. Expedite responses to requestors.
• Review Procurement Status Reports weekly to ensure procurement activities are in alignment with the project schedule. Coordinate between Procurement Group and Project Leader to resolve discrepancies.
• Expedite internal reviews of supplier documents/drawings in alignment with project schedules.
• Assist Project Manager to ensure PSQS compliance, including project closeout and turnover activities.
• Maintain understanding of client documentation requirements and issuing procedures and to ensure conformity of deliverables.
• Perform other duties as assigned.

• Functional understanding of (or capacity to learn) project execution and engineering processes, schedule logic and Critical Path Method (CPM) (sequence of activities and inter-dependencies)
• Excellent organization skills, with the ability to coordinate and prioritize multiple project tasks with multiple parties according to a defined schedule.
• Excellent written and verbal communication and interpersonal skills
• Ability to recognize and solve problems.
• Advanced proficiency with Microsoft Office applications

• Bachelors or Associates Degree preferred
• 1-25 years of experience in a project team environment

• Able to sit/stand, type, and perform computer work for long periods of time.
• Frequent use of hands/fingers for computer entry and answering phones.
• Able to perform occasional bending, lifting, and reaching.
• Must be able to lift 15 lbs if necessary.
• Field trips to job sites (local and/or remote), with travel and remote site assignments.

At Anvil, our employees are part of a company with a long-standing reputation for excellence in the engineering industry. We believe that our greatest strength is our people and their potential. Thats why we support our employees with great benefits, a strong work-life balance, training, mentorships, and hands-on experience at client sites. At Anvil, you get to be part of a larger family. We look forward to meeting you!