IT Project Coordinator jobs in Houston, TX

Project Coordinator I

These duties included but not limited to the provision of:

• Employees and contractors joining and/or departing the project

• Collation, analysis and reporting of business metrics in support of department goals and objectives

• Generalist administrative duties in support of the PMO team.

Specific Accountabilities / Responsibilities:

• Participate in the creation of the On-boarding process and manual as part of program readiness

• Provide support for PMO employees and contractors – new employee onboarding and/or off boarding requirements

• Coordinate and own all on and off-boarding for all types of resources and coordinate with Project teams and project controller

• Coordinate local logistics in support of program activities

• Provide Expense Report support for Leads and above levels

• Responsibility for program email mailboxes – including scheduling of program-wide meetings

• Manage program SharePoint site and Teams access

Assists the team of professional and technical staff (Leads and above only) with their specific needs by:

• Provide support to visiting PMO team members through the coordination of meetings and required follow-up

• Arrange set up of venues/meeting rooms, provide ease of visitor experience by providing building access, visitor is knowledgeable of meeting room locations, support other general administrative requests, etc.

• Support Project Controls - Gathering and inputting data, variance reporting for a variety of cyclical budget documents and processes, e.g., annual and monthly budget reporting, etc.

• Preparation and modification of documents including letters, memos, reports, presentations, work orders as required. Produce communications and materials for distribution to stakeholders for ERP.

• Use judgment and initiative to communicate with internal stakeholders, clients and colleagues.

• Providing general administrative duties, e.g., draft correspondence, presentations, spreadsheets, report distribution; prepare expense accounts for signature; new equipment set up for offices, phones, office moves; book maintenance requests, work orders; order business cards; coordinating meetings, functions and special events; maintain office supplies, mail delivery.

• Track, code and route for appropriate approval all department invoices.

• Proactive problem solving of day-to-day challenges in work area

Required:

• Administrative certification or equivalent experience, e.g., spreadsheet/database management, accounting and business math, business communications.

• Minimum 3 years of progressively responsible and related experience in support of program management

• Preference given to candidate with experience supporting large-scale TIS programs.

• Proven communication, negotiation, and influence

• Excellent interpersonal skills with ability to collaborate with diverse work styles.

• Strong knowledge of related Microsoft Office Suite, company databases, enterprise structure and standard operating procedures; advanced computer skills

• Requires a high level of discretion, tact and diplomacy in dealing with internal and external contacts, and confidential or sensitive information.

• Strong organizational skills with the ability to prioritize work to support to multiple clienteles in a fast-past environment.

• Ability to make suggestions to streamline and continuously improve relevant systems and processes.

Preferred:

• Experience tracking project resources

• Experience with SharePoint creation and management

• Experience working with others on a global basis

• Strong analytical and strong problem solving skills - communicates in a clear and succinct manner and effectively evaluates information / data to make decisions, anticipates obstacles and develops plans to resolve, creates actionable strategies and operational plans.

Job 70101