IT Project Coordinator jobs in Santa Barbara, CA

Employee-owned Kitchell seeks an experienced and dedicated Project Coordinator to join our California - Central Coast region in Santa Barbara and build a long-term career at one of the most innovative and growth-oriented building companies in the United States.

Responsibilities

• Provides administration support that includes the organization of file systems and related project data
• Maintains regular reports and metrics as required by direction
• Help with the facilitation of purchase and change orders
• Provides administration of incoming and outgoing mail and correspondence (FedEx/UPS/DSL/GSO)
• Assists staff with copying and distribution of project related materials such as submittals, shop drawings, RFIs and other project or corporate documents
• Provides application of typing and word processing for correspondence, meeting minutes, proposals, and other material from rough draft of corrected copy
• Maintains mailing lists, lead tracking, specialized data, and database systems and coordinates for periodic updates
• Assists in maintaining of all necessary record-keeping activities and organization of project specific materials and correspondence in both hard and soft copy form
• Assists with Document Controls of project specific material such as accounts payable/receivable, billing, and contracts

Education and Experience

• 5 or more years of general administrative support experience is required
• 4-year degree from an accredited college or university is preferred
• Experience working on a construction job site is preferred

Knowledge and Skills

• Knowledge and experience of providing administrative support to a Construction Site Office is strongly preferred
• High level of interpersonal skills to handle sensitive and confidential situations and documents is required
• Advanced computer skills and familiarity with the Microsoft Office Suite products is required
• Working knowledge of Document Controls and categorizing of both RFI’s and RFP’s is preferred
• Exposure to Construction industry software such as Bluebeam, Procore, and/or P6 is preferred

Work Environment

While performing the duties of this job, the employee regularly works in an office environment and frequently works in a construction environment. Conditions occasionally include exposure to outdoor elements, hot/cold temperatures, wet conditions, noise, atmospheric conditions, and cramped quarters. The noise level in the work environment is regularly moderate and occasionally loud.

Physical Requirements

While performing the duties of this job, the position is moderately active and the employee is required to regularly sit, talk or hear and use hands to finger, feel and handle; frequently stand, walk and reach with hands and arms; occasionally climb or balance and stoop, kneel, crouch or crawl. Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus. Must frequently lift and or move 5 pounds and occasionally lift and or move up to 20 pounds.

Travel Requirements

This position is site based and embedded with our client performed on location in Santa Barbara, CA.

ABOUT OUR COMPANY

Kitchell is an employee-owned company founded in 1950. We provide general contracting, construction management, development, facilities management, engineering and architecture and myriad other services within the built environment. Our employee-owners manage projects from main offices in Arizona, California, and Texas. We offer an entrepreneurial environment that fosters personal and professional growth with in-house education programs, formal and informal mentoring, and cross-training opportunities. We prefer to grow from within, building careers and financial stability through long-term ownership. We are consistently ranked among the top places to work, attributable to our tenured staff and outstanding benefits including profit sharing, discretionary stock options, incentive bonuses, health and life insurance, health savings accounts (HSA) with wellness incentives, 401(k), college savings plans, business travel assistance and insurance, discounted auto and homeowner’s insurance, identity theft protection, rewards programs and much more.

Kitchell is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status.

The hourly pay range for this role is currently $26.50 - $37.50. The Company’s salary ranges are determined by role, level, location, and alignment with market data. Individual pay is determined through interviews and an assessment of various factors, including job-related skills, relevant education and experience, abilities of the applicant and equity with other team members. The hourly rate range listed here is subject to change at any time, in the Company’s discretion, and does not alter in any way the at-will nature of the employment relationship.