Import/Export Clerk supports import and export operations, including shipment logistics, documentation, and customer service. Conducts audits to verify physical shipments accuracy using bills of lading, invoices, and other documents. Being an Import/Export Clerk identifies and records any discrepancies. Prepares, distributes or processes documentation to ensure required documents are in place and correct. Additionally, Import/Export Clerk coordinates and communicates with customers, agents, vendors, and shippers to maintain process flows and resolve issues. Performs data entry of shipping and cargo details into systems following required procedures. Requires a high school diploma. Typically reports to a supervisor or manager. The Import/Export Clerk works under moderate supervision. Gaining or has attained full proficiency in a specific area of discipline. To be an Import/Export Clerk typically requires 1-3 years of related experience. (Copyright 2024 Salary.com)
Responsibilities:
· Under direct supervision of the Safety Manager / Director of Operations, sets-up and manages a Central Filing System including Compliance Reports, Analytical Reports, and other Files.
· Conducts self in an appropriate manner as a member of the Safety/Operations departments while working effectively in a diverse work environment. Ensures file completeness and performs document control for safety documents. This includes inspections and logs. Updates forms and spreadsheets for tracking.
· Creates and updates safety tracking documents on spreadsheet and inputs information.
· Prepare documents utilizing word processing creating tables, charts, memoranda, and other MS office tools.
· Maintains meeting minutes for Safety Committee and operations meetings
· Maintains, updates, and distributes environmental/safety policies and procedures.
· Answers phones and refers calls to appropriate personnel or provides requested information to the caller.
· Maintains confidentiality related to environmental, safety and security issues.
· Maintains material safety data sheets (MSDS) database and updates MSDS books at all areas as necessary.
· Contribute to the ordering and receiving of Safety Supplies.
· Morning personal protective equipment spot checks.
Qualifications and Skills:
· Clerical/secretarial/administrative experience supporting management level personnel.
· Proficient in Word Processing, Spreadsheet and database computerized systems.
· Ability to manage workload effectively including plan, coordinate, organize, prioritize and handle multiple tasks.
· Ability to communicate through written correspondence and verbally.
· Ability to use good judgment to make decisions.
· Demonstrated ability to work effectively in a diverse workforce.
· Microsoft office with advanced Excel Skills.
Physical Demands:
· Ability to sit, stand or walk up to 8-10 hrs. a day
· Lift 50 lbs. occasionally
Work Environment: Ability to work in hot, cold and office work environment and must obey safety rules & exercise caution in all work activities.
This job description is not intended to be all-inclusive. Employee may perform other related duties as needed to meet the ongoing needs of the organization.
Job Type: Full-time
Pay: $20.00 - $21.75 per hour
Expected hours: 40 per week
Benefits:
Schedule:
Experience:
Ability to Commute:
Work Location: In person
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