Instructor - Business Administration jobs in Spring Hill, FL

Responsible for overseeing the administrative activities that facilitate an efficient running office of a large complex department including the operational aspects of administrative employees. Supervises the assigned support staff in the office.  Performs advanced clerical and office coordination tasks.

• Creates travel authorizations and travel arrangements according to County guidelines (i.e., airfare, registration and accommodations).  Reconciles, travel requests, expense vouchers and contracts.
• Provides clerical assistance to the team on internal and external correspondence and documents.
• Plans and schedules office meetings and activities as requested; serves as liaison between the Director's office, internal, and external customers.
• Creates and updates personnel policies, and procedure guidelines.  Provides technical assistance to staff.
• Interprets, recommends, and implements improvements to administrative policies and workflow procedures.
• Prepares forms independently and composes letters for director's signature. 
• Sets up and maintains files.  Files letters, reports, and related technical information in the prescribed manner.  Assembles information for director's use.
• Assists and offers direction and assignments to clerical staff as needed. 
• Coordination office events, and functions, and gatherings.
• Coordinates annual performance evaluations, and collection of required documents for various events and needs of Human Resource requests.
• Determines for the Director, priority status, and special attention to important matters, phone calls, and internal staff actions.
• In the Director's absence, ensures that requests are completed or referred to appropriate party.
• Accesses, secures restricted, sensitive and confidential records to include records involving personnel, payroll, medical, performance, or disciplinary.
• Coordinates all departmental Workers Compensation Claims with staff and Risk Management.
• May prepare and distribute outgoing e-mail and correspondence on behalf of director.
• Reviews outgoing correspondence for conformance with policies, approvals and signatures, as well as format, grammatical and typographical errors.
• Provide supervision, guidance, training, and review the work of subordinate administrative/clerical and administrative staff to ensure accuracy, completion, timeliness, and corrective action, as needed.

• Knowledge of business English, spelling, and punctuation.
• Knowledge of office practices and procedures.
• Knowledge of all Microsoft Office Suite Programs, Word, Excel, PowerPoint, Outlook.
• Knowledge of Adobe Acrobat Professional along with ADA Compliance Document Processing.
• Knowledge of the overall functions and operations of the unit to which assigned.
• Ability to prepare documents and compose letters and memoranda.
• Ability to make decisions in accordance with departmental rules, regulations, and policy.
• Ability to solve problems and efficiently provide solutions and execute processes through completion.
• Ability to establish and maintain effective working relationships with employees and the public.
• Ability to relieve the schedule of the director.
• Ability to operate a personal computer and utilize the related software programs.
• Knowledge of the County mainframe system.
• Ability to read for comprehension.
• Must be willing to learn new programs and processes for future growth and development.

PHYSICAL SKILLS: Ability to communicate effectively using verbal, written and visual communication.

EDUCATION, TRAINING AND EXPERIENCE: Graduation from an accredited college or university with an Associate degree in Business Administration and five (5) years' experience in secretarial and/or clerical experience including typing experience and the operation of a personal computer OR graduation from high school or possession of an acceptable equivalency diploma and seven (7) years of experience.

For In-house applicants: This position qualifies for DAP

LICENSES, CERTIFICATIONS OR REGISTRATIONS: Must possess valid Florida Driver's License.

ADA STATEMENT: A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.

DRUG-FREE WORKPLACE: Pasco County is a drug-free workplace in accordance with Federal and Florida law. 

VETERANS' PREFERENCE:  Under Section 295.07, F.S., Chapter SSA-7, Pasco County BCC provides to veterans, that preference in appointment will be given to preference-eligible applicants.