Intellectual Property Support Manager jobs in San Jose, CA

Morgan, Lewis & Bockius LLP, one of the world's leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking to hire a Legal Practice Assistant in our Intellectual Property Practice Group, reporting to the Manager of Legal Practice Support. The position will be responsible for providing a broad range of administrative and substantive legal support to the Intellectual Property Practice Group in an environment where collaboration and exceptional client service are emphasized.

Legal Practice Assistants are part of ML LawPath, a comprehensive program that combines substantive law firm experience with practical, hands-on training and professional development opportunities. It is designed to provide the experience, connections and continuous learning to fast track your career, with an opportunity to form client relationships, routinely engage with attorneys and legal professionals, and gain significant analytical and project management skills. ML LawPath endeavors to help Legal Practice Assistants develop a well-rounded skill set and best practices that will foster their success as legal professionals and beyond.

This position will reside in our San Francisco office with a hybrid in-office/remote working schedule. A two- to three-year commitment is expected. All new Legal Practice Assistants must start by June 24, 2024.

Key responsibilities of this position:

• Establishes, organizes and maintains case and client files.

• Manages case and client information manually and digitally via electronic databases.

• Supports the development and management of case and practice group timelines.

• Assists attorneys with the preparation and review of various patent documents and forms.

• Provides draft documents to attorneys and clients.

• Reviews and processes Filing Receipt, Notice of Recordation, Office Actions, Notices of Allowance, Recordation of Assignment, Letters Patent, and Notice of Publication in accordance with set guidelines and procedures.

• Prepares pre-issuance documents, which includes Issue Fee Payments and Information Disclosure Statements if necessary.

• Prepares and files the documents with the USPTO (US Patent and Trademark Office), including Request for Filing Receipt, Request for Corrected Filing Receipt, Issue Fees, Formal Drawings and New Patent Applications.

• Prepares non-technical prosecution documents, including Notices to File Missing Parts, Notices to File Corrected Application Papers, Inventor Declaration, Assignment and Power of Attorney.

• Coordinates communication and planning across teams who are handling multiple client matters.

• Provides administrative support, including, but not limited to, document production, conflicts checks for new matters and business intake materials.

• Performs other duties as assigned to support the Intellectual Property Practice Group.

Experience/Qualifications:

• Bachelor's Degree required.

• One (1) year of internship or professional experience preferred; professional services industry experience a plus.

• Independent, self-starting, and self-motivated.

• Superior written/verbal communication skills, strong interpersonal skills, and the ability to work independently and within a team environment are a must.

• Exceptional organizational skills.

• Proven ability to meet stringent deadlines, adapt to changing priorities, and balance multiple tasks while operating in a fast-paced and dynamic environment.

• Ability to manage confidential information with discretion.

• Demonstrated proficiency in Microsoft 365 suite.

• Flexibility to travel and work non-business hours at times as needed.

Qualified candidates must apply online by visiting our website at and selecting "Careers."

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For positions in Silicon Valley, CA, the salary range for this job posting is:

The base salary or hourly wage range for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors. The final salary or hourly wages offered may be outside of this range based on other reasons and individual circumstances. Additionally, salary or hourly wages may be only part of the total compensation package. The total compensation package for this position may also include a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, the employee will be in an "at-will position" and the firm reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time, including for reasons related to individual performance, firm or individual department/team performance, and market factors.

Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

California Applicants: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information.

Morgan Lewis & Bockius LLP is also an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

If you are interested in applying for employment with Morgan Lewis and need special assistance or accommodation to use our website or to apply for a position, please call or email the following contacts:

• Professional Staff positions: Please call 888.534.5003 or email
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Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at