Land Administration Supervisor jobs in Mcallen, TX

Receptionist duties:

· Answer phone calls

· Assist walk-in customers, receipt contracts, obtain ID’s for closings

· Pull all documentation needed for Order Entry and email requests to Order Entry to open title for new orders

· Create escrow folders

· Send title work, ICPL, tax service to lenders

· Send schedule b items to buyers

· Collect personal information from seller’s and buyer’s

· Verify Schedule C Liens

· Bank deposits

· Mail drop off

· Stock printers with paper and order more when it is running low

· Keep conference rooms clean and stocked

· Order supplies such as drinks, coffee, candies, ect.

Job description

We are looking for a Receptionist to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. As a Receptionist, you will be the first point of contact for our company. You will welcome guests and greet people who come into our office. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls, managing calendar, receipting contracts, assisting walk-ins, emailing out title work and entering orders. To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role. You should be able to deal with emergencies in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position. Must have prior receptionist/office experience. Will also do errands to banks in Weslaco on a daily basis using their own vehicle and some occasional travel to McAllen. Ultimately, a receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.

Responsibilities

• Greet and welcome customers as soon as they arrive at the office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Order front office supplies and keep inventory of stock
• Perform other clerical receptionist duties such as opening new orders, sending title work to parties involved and receipting new contracts.
• Do local errands to the bank and post office must have a reliable source of transportation. May need to make deliveries to McAllen occasionally.

Skills

• Proven work experience as a Receptionist, Front Office Representative or similar role
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• High school degree

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Front Desk Receptionist: 1 year (Preferred)

Work Location: In person