Lease Administrator jobs in Chicago, IL

Our Story

About You:You are a high achiever looking to thrive in a fast-paced environment. You take pride in your own work but are comfortable collaborating with a team of highly motivated individuals. You can communicate clearly and concisely with teammates and clients, and you enjoy strong company culture and camaraderie. You can navigate multiple corporate functions, including global lines of service and corporate centers of excellence. You possess strong interpersonal skills and are willing to take on diverse tasks to achieve the team’s common goal. You value personal and professional growth and are ready to take the next step in advancing your career.If this sounds like you, well, then you will love the culture at Avison Young!About Us:Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.Real estate can have an enormous positive impact on people’s lives – and we’re in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.We care about each other and we have each other’s backs. This makes Avison Young a great place to be a client, and a great place to work. We support the whole person and their complete wellness – economic, mental and physical – because what’s best for our business comes from our people bringing their whole selves to work.Of course we love it here, but outsiders think we’re pretty great too: Avison Young was awarded the prestigious America’s Best Midsize Employers for 2022, presented by Forbes and Statista, Inc. We’re proud to be regularly recognized for our team, services and culture and our team members enjoy comprehensive compensation and benefit programs. Through our customized work options, we give our people the flexibility to create a work environment that puts their overall well-being first. After all, we are powered by people.

Overview

Avison Young is looking for a Lease Administrator to perform lease administration functions for various clients.   This person must understand the basics of Lease Administration and will be a key player in ensuring accuracy and management of clients’ lease information.  Position location is flexible.

Responsibilities

• Abstract leases relative to client specific lease information including various clauses and options as well as free rent, prepaid rent, security deposits, etc.
• Data entry and validation of new lease information into lease administration database
• Ongoing maintenance of database lease information and abstracts upon the occurrence of amendments, new locations, expirations, etc.
• Update recurring charges (rents, CAM estimates, etc.)
• Review CAM and other escalations & real estate tax invoices
• Reconcile invoices and resolve billing discrepancies; and identify any potential savings or discrepancies.
• Create and conduct audit/year-end reconciliation functions along with tracking savings.
• Continuous monitoring, tracking, and reporting of critical dates to client.
• Ensure accurate reporting and reconciliation of information, and foster critical relationships our clients.
• Generate and distribute monthly, quarterly and/or annual client reports, ad hoc reports and conduct research related to client requests for information.
• Create rent variance report for rent payment processing as necessary.
• Set-up and maintain reminders for portfolios.
• Establish and maintain relationships with both internal/external clients.
• Assist in new client set-ups (when needed)
• Review client estoppels and provide comments on issues or errors (if applicable).
• Keep on top of tasks and will remain agile, as you'll often need to reorganize your time day to day, to deal with your team's changing necessities and requests.
• Attend database training as necessary.
• Other duties as assigned.

Qualifications

• Minimum of Associates Degree with related business focus from accredited institution; prefer Bachelor’s Degree with degree focus of business administration or other related area. Equivalent combination of education and years of business experience may be considered.
• Years of Experience: 2 - 4 Years
• Visual Lease, Lease Harbor, Tango, Lease Accelerator, Co-Star experience preferred
• Proficient with Microsoft Office Suite (Word, Excel, Power Point)

Other Skills & Abilities

• Excellent written and verbal communication skills.
• Ability to calculate intermediate figures; conduct financial analysis
• Ability to comprehend, analyze, and interpret complex documents
• Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information.
• Work independently and within a team to build relationships and interact effectively with business partners and clients.
• Multi-task, work successfully under pressure, and effectively prioritize and manage time and workload.
• Willingness to take on new challenges, responsibilities, and assignments.

Workplace Type

Our Equal Opportunity Commitment

Avison Young practices as an equal opportunity employer in all services locations around the world.  We are committed to building and maintaining a workforce diverse in experience, skills and knowledge with uniformity in service excellence, commitment and integrity. 

The firm maintains a strict policy to ensure employment opportunities are equal and do not discriminate based on race, color, religion, creed, age, sex, gender, gender identity or expression, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, protected veteran or military service status, or any other elements protected by law.

For those requiring assistance with disabilities, information relating to the need for accommodation and accommodation measures will be addressed confidentially. 

Avison Young is committed to employing the best talent with the most fair and equitable recruitment practices. Apply with us TODAY! 

Benefits offered to full time W2 employees:

• Traditional and Roth 401k with generous employer match and immediate vesting
• 12 weeks of Paid Parental Leave after one year of tenure
• Medical, Dental, Vision Insurance
• Company paid Life and AD&D Insurance
• Company paid Short & Long-Term Disability
• Voluntary Critical Illness and Accident Coverage
• Healthcare, Dependent Care, Commuter & Transit Pre-Tax Benefits
• Wellness program
• Employee Assistance Program (EAP)

Work-Life Balance

• Competitive paid vacation days
• 2 personal/wellness days
• Paid holidays plus 2 floating holidays
• Annual volunteer day for Day of Giving