Lease Administrator jobs in Clay, NY

Summary

The duties of the Lease Administration department involve abstracting lease documents, tracking critical dates, analyzing tenant conditions, coordinating the monthly rental charge process, reconciliation audits and other projects/analysis as needed. This is an entry level position requiring daily presence in a corporate office environment located in Syracuse, NY.

Essential Duties and Responsibilities

• Abstract, interpret and maintain retail lease documents 
• Ensure all lease-related transactions (monthly rent, insurance, CAM, taxes) are reviewed and properly recorded and balanced
• Prepare rent variance analysis for monthly reporting and annual budgeting
• Analyze leases and tenant economic scenarios, gather thoughtful conclusions and present recommendations to senior management
• Perform monthly tenant billings, rent roll changes and rent projections 
• Apply basic ledger functions such as payments and charges
• Track critical dates as they pertain to lease-related clauses and landlord deadlines
• Resolve landlord/tenant issues that relate to lease language and rent charges
• Analyze account ledgers and initiate contact with tenants to collect arrears and/or reconcile outstanding balances
• Prepare financial reforecasts, budgets and annual reconciliations 
• Adhere to strict deadlines and prioritize multiple tasks

• Assist in special projects as assigned
• Perform other duties as required

Provide superior client service

• Positively and proactively collaborate with colleagues in any way needed to further the leasing and marketing of mall properties to achieve, sell and provide world-class service to all our constituents
• Maintain Client confidence and protect operations by keeping proprietary information confidential

Qualifications

• AS/BS in Accounting, Finance or Business related field or 1-2 years of experience in business environment 
• Proficient computer skills, MS Excel experience preferred
• Strong analytical skills with an interest in expanding financial analysis skills
• Understanding of basic ledger functions such as payments/receipts and charges
• Ability to multi task and thrive under pressure in a high paced environment 
• Detail oriented and highly organized
• Ability to work independently and within a collaborative team

Knowledge/Skills

• Telephone Skills
• Verbal Communication
• Microsoft Office Skills
• Listening
• Professionalism
• Customer Focus
• Organization
• Informing Others
• Handles Pressure
• Supply Management 
• Able to manage multiple projects and priorities
• Able to manage time effectively
• Written Communication
• Detail Oriented 

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Manual dexterity sufficient for constant use of a keyboard, mouse and telephone/radio
• Ability to operate office equipment, including a copier, fax machine, postage machine, etc.

• Speech and hearing sufficient for regular communications on the phone, radio or face-to-face

• Vision sufficient for reading work-related documents on a monitor or in paper format
• Sufficient sense of smell to detect dangerous odors
• Ability to walk, bend, stoop, climb, and reach in the course of normal office functions
• Ability to sit and stand for long periods of time

This job description is not all inclusive.  Other duties and responsibilities may be required.  In support of the Americans with Disabilities Act, this job description lists only those responsibilities and qualifications deemed essential to the position.  Spinoso is an Equal Opportunity Employer.