Legal Records Clerk jobs in Clearwater, FL

Entry Salary - $15.92/Hour OPEN UNTIL FILLED
Current Recruitment is for a Part-time position

Under direct supervision, the Police Records Clerk performs administrative and clerical duties for the Police Department. Researches, locates, disseminates, and assists with various records requests, police documents, and various other data inquiries.

Essential Functions: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. Essential duties and responsibilities may include, but are not limited to, the following:

• Processes and organizes file requests from the State Attorney's Office, Law Enforcement Agencies, Military, Insurance Companies, and general citizens; understands and demonstrates a thorough knowledge of records retention and organization policies and procedures.
• Accepts and processes DUI packets for the SAO and Clerk of Court; collects and distributes DLs and Tags appropriate office and individual; maintains competent track of all clerical and records activities for the department.
• Issues, maintains, and records Alarm Program statistics for the City; corresponds and communicates with customers to answer and address concerns, processes invoices and payments.
• Distributes police reports that have been referred to Risk Management; keeps track of activities by spreadsheet or other software.
• Processes incoming requests for police records and background checks; submits activities to other departments to complete requests; compiles all requested materials and redacts per Florida statue.
• Receives court ordered requests and completes tasks quickly and efficiently; removes and redacts all requested information from police records.
• Receives and processes traffic citations and various accident reports; provides customer service at the records window for the City; accepts fees from citizens for report companies, fingerprinting, offense reports, and other documents.
• Transfers paper documents to electronic images via scanning and indexing.
• Creates and enters data into computer spreadsheets.
• Performs other duties as assigned.

Licenses, Certifications, and Equipment:
A valid State driver's license is required.

Employees selected for this position must meet FDLE guidelines in order to access sensitive and/or confidential information. Applicants with arrest histories for felonies or serious misdemeanors may be denied access to this information and as such, will not meet the minimum qualifications for a position with the City of Clearwater.

This position is required to operate the below equipment, machines, tools, and other work aides:
Standard office equipment, such as: fax machine, copy machine, etc. Personal computer and related software.

Education and Experience:
High School Diploma, High School Equivalency Diploma or G.E.D. Certificate AND one (1) year of clerical, administrative, and/or technical office support experience using automated office equipment, preferably including some previous customer service or public contact; OR an equivalent combination of education, training, and experience may be considered.

Knowledge of -

• Records management, dissemination, and disposal
• Handling cash and maintaining records
• Police department practices and procedures
• Florida Law, City of Clearwater ordinances, and regulations
• Florida Public Records Law, report preparation, filing methods, and records
• General office policies and procedures; computers and general office equipment

• Organizing work and setting priorities to meet deadlines
• Understanding and applying laws inside the justice system
• Delivering competent direction upon inquiry
• Completing tasks given both orally and in writing
• Maintaining confidentiality and criminal files
• Establishing and maintaining strong office relationships
• Handling emergencies with tact and professionalism
• Ability to adapt to changing technology
• Operating a computer and related software