Legal Records Clerk jobs in Poughkeepsie, NY

Who we are:

Spire Orthopedic Partners is a growing national partnership of orthopedic practices that provides the support, capital and operational resources physicians need to grow thriving practices for the future. As a Management Services Organization (MSO), Spire provides the infrastructure for administrative operations that allows practices to operate at their highest level, so doctors can focus their efforts on what matters most – patient care. Rooted in the 100-plus-year legacy of its founding partners, the network spans the Northeast with 130 physicians, over 1300 employees, and 28 locations from Connecticut, New York, and Massachusetts

What you’ll do:

Contributes to the company’s mission, vision, and values by maintaining facility’s medical records and ensuring completeness and accuracy of files.

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  Performs collection, processing, scanning, filing, maintenance, storage, retrieval, and distribution of medical records according to facility policies and procedures.

• Collects and scans in medical record all laboratory, pathology, electrocardiogram, and x-ray reports received prior to/post surgery.

• Handles collection, response, and final filing in medical record of all appropriate correspondence.

• Maintains and controls the release of information to authorized persons only.

• Adheres to medical-legal compliance requirements when answering correspondence and inquiries.

• Marks and obtains all necessary signatures to complete chart, including contacting physicians’ offices regarding necessary signatures/reports.

• Obtains all missing chart contents needed to complete medical record.

• Adheres to established procedures for cross-referencing and indexing medical records.

• Develops and maintains an organized storage system for timely retrieval of individual medical records.

• Maintains confidentiality, security, and physical safety of facility medical records.

• Arranges for confidential, safe off-site storing of medical records per facility policies/procedures.

• Arranges for appropriate disposal of medical records per facility policies/procedures.

• Services as liaison between surgery center and transcription company, as per facility practice.

• Participates in facility committees, meetings, in-services, and activities as required.

• Answers telephone and performs other office/clerical duties as needed.

• Other duties as assigned based on business operational needs.

• Supports and adheres to all company and Center policies and procedures.

• Supports and adheres to SCOA Code of Conduct, related Ethics and Compliance policies, and HIPAA requirements.

• Supports and adheres to personnel policies and programs which specify privileges and responsibilities of employment, including compliance with an adverse incident reporting system, quality improvement program, patient safety initiatives, and risk management program.

• Displays willingness to speak up about safety issues or change practices to enhance safety; asks for help when needed; enhances teamwork; follows the safety literature/policies.

Who you are:

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  Organization – Proactively prioritizes needs and effectively manages resources and time.

• Communication – Communicates clearly, concisely and professionally.

• Analytical Skills – Demonstrates ability to critically evaluate and appropriately act upon information.

• Customer Orientation – Establishes and maintains long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations.

• Decision Making – Identifies and understands issues, problems, and opportunities; compares data from different sources to draw conclusions; uses effective approaches for choosing a course of action or develops appropriate solutions; takes action that is consistent with available facts, constraints, and probable consequences.

• Contributing to Team Success – Actively participates as a member of the Center’s team to move the team toward the completion of goals.

• Policies & Procedures – Articulates knowledge and understanding of organizational policies, procedures, and systems.

• PC Skills – Demonstrates proficiency in Microsoft Office (Excel, Word, Outlook) applications; knowledge of, or ability to learn, demonstrates ability to type on PC keyboard.

• Technical Skills – Basic medical terminology.

• Education: High School Diploma or equivalent requirement

What we offer:

• Excellent growth and advancement opportunities

• Dynamic environment

• Access to a diverse network of practitioners

• Broad infrastructure of tools and programs to enhance the employee experience

• Competitive Compensation

• Generous PTO

• Benefits package: health, dental, vision, 401(k), etc.

We are an equal-opportunity employer. Qualified Applicants are considered for positions and are evaluated without regard to actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex, or gender (including pregnancy, childbirth, and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances (referred to as “protected characteristics”).