Legal Secretary jobs in Bellingham, WA

Who We Are

First Fed is a local community bank on an exciting growth trajectory with 16 locations in 5 counties across Washington. We are committed to investing in our amazing team and technologies which enable better service for our customers and communities. In 2021, First Fed was recognized as a Best Workplace by Puget Sound Business Journal and a Best Bank by Forbes, Peninsula Daily News, and Bellingham Alive.

We welcome applicants from all backgrounds – our diversity makes us stronger. In 2023, we are celebrating our first 100 years of service.

Our Values

Optimism: We are positive and decisive. We believe the future will be better than the past. Our attitude demonstrates persistence which leads to success.

Initiative: We are self-starters and find innovative solutions. We are courageous, entrepreneurial, and passionate. We take action for good.

Respect: We include individuals from diverse backgrounds and with different perspectives. We are committed to honoring and serving others.

Growth: We learn and adapt so we can continually improve. We believe in personal growth through grit and determination.

Ownership: We are invested in our endeavors. We are accountable and take responsibility for our actions and decisions.

Position Purpose:

Reporting to and working in collaboration with the Corporate Secretary (“CS”), the Assistant Corporate Secretary plays a key role in supporting the broad range of corporate governance and corporate secretarial functions.

Essential Functions:

• Preparation of all Board of Directors (“BOD”) and Committee materials prior and subsequent to BOD and Committee meetings.
• Record, prepare, and maintain all BOD and Committee meeting agendas, minutes, and records.
• Schedule, plan, and attend BOD meetings and Committee meetings.
• Maintain records and prepare Securities and Exchange Commission regulatory filings.
• Assist with preparation for and participate in the Company’s Annual Shareholder meeting, including assistance with activities related to preparation of the Company’s proxy statement and Annual Report.
• Track and ensure compliance with internal governance functions.

• Assist with onboarding of new directors.
• Assist with the preparation and review of legal documents.
• Coordinate and maintain information received from directors on an ongoing basis.
• Prepare and submit monthly expense reports for individual directors.
• Maintain and be familiar with the Articles of Incorporation and Bylaws for the Company, and Charters for BOD Committees
• Update and maintain electronic corporate files, legal records, databases, email, and directories
• Fulfill due diligence and other information requests as needed
• Provide direct support to the BOD, Executive Management Team (“EMT”), and Corporate Secretary to ensure that all duties of the Office of the Corporate Secretary are carried out in an effective and timely manner
• Maintain and update legal project tracking timelines and schedule key dates and deadlines
• Maintain and update monthly and annual BOD and Committee schedules to ensure compliance with periodic review requirements and timelines

• Perform other duties as assigned.

Qualifications/Requirements:

• Bachelor’s Degree or equivalent combination of education and experience
• Strong communication, organizational, and planning skills required.

• Typically requires a minimum of four (4) years of relevant experience in an equivalent position, including experience taking and preparing detailed meeting minutes.
• Ability to develop a thorough working knowledge of First Fed policies, procedures, and systems.
• Highly effective oral and written communication, organizational, and planning skills essential
• Ability to multi-task and prioritize inquiries from a wide variety of sources.
• Ability to direct the performance of multiple sources simultaneously.
• Ability to handle confidential and highly sensitive situations with discretion, tact, and diplomacy.
• Ability to effectively elicit cooperation and support from and coordinate the work of others.
• Demonstrated proficiency in the use of the Microsoft Office suite of products is required.

• Keyboard speed in excess of 60 WPM is a minimum entry level requirement.

Physical Requirements:

The work requires the ability to operate office machines and equipment, such as personal computers, printers, copying machines and telephones. The work requires the ability to communicate clearly with customers, coworkers, and others in person and on telephones. Work activities involve combinations of sitting/standing for extended periods.

Pay Range

• The pay range for this position is $26.45 - $44.96
• The typical hiring range for this position is $26.45 – $30.35
  
• The incentive plan for this position is the Support Staff Incentive plan. The payout amount for achieving the quarterly goal(s) is 5% of the quarterly base salary and is paid out quarterly. In order to achieve the binary payout, the task must be completed satisfactorily.
  
• Employees will be eligible for our benefits package including medical, dental, and vision insurance, paid time off, retirement plans (401k with company match and Employee Stock Ownership Plan), gym membership reimbursement, discounts on our banking products, and more! Additional information on our benefits package can be viewed at https://www.ourfirstfed.com/careers

Experience

• 4 year(s): Typically requires a minimum of four (4) years of relevant experience in an equivalent position, including experience taking and preparing detailed meeting minutes.

Education

• Bachelors or better in Business Administration or related field

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)