Legal Secretary jobs in Brownsville, TX

KEY FUNCTIONS/KNOWLEDGE/SKILLS:

• Knowledge of an extensive body of rules, procedures, or operations; specialized skills that may be technical or non-technical, such as research and analytical skills, composing non-routine documents and letters, and ability to use software in complex applications.
• Gathers and submits information regarding property liens as required by job function.
• Works with City Attorney’s Office as necessary to collect and process information regarding vacant lots, current and delinquent accounts, and maintains files.
• Prepares legal documents including municipal liens, release of liens, and payoffs.
• Creates, revises, and edits correspondence and documents such as memos, letters, invoices, reports and/or agendas.
• Receives, receipts, logs, and posts funds from customers, employees, and the public. Makes deposits and transfers according to direction of supervisor or established policy.
• Prepares, processes, and maintains invoices, purchase orders, receipts and other financial statements as directed.
• Proofs, formats, or drafts ordinances and resolutions for director’s signature
• Serves as a notary public on behalf of the department.
• Screens and directs calls and visitors as appropriate.
• Answers questions and provides information to the public in a timely and professional manner.
• Assists members of the public with questions relating to city ordinances and property lien information and procedures
• Performs records management for the department.
• Performs routine office tasks such as data entry, typing correspondence, filing, faxing, telephoning, and photocopying.
• Schedule appointments with customers to review vacant lot files for amounts and cuts owed.
• Assists with special projects as directed.
• Performs related tasks as necessary and other work-related duties.

Education and Experience

High school graduation or GED plus two years of experience.

Special Certifications and License

Valid Texas Driver’s License.

Independence and Judgement

Average judgment; must recognize and resolve problems such as bad grammar, type of procedure to apply, where to refer call or correspondence without specified destination, when to change or sharpen blade on mower, whether there is a problem/malfunction with a piece of equipment that needs attention, etc.; may involve freedom in selection of work methods among approved routines, setting of priorities, or sequencing of tasks within established schedules.

Initiative and Ingenuity

Greater level of knowledge when applying guidelines and interpretation of available options to non-standard situations; division goals drive priorities.

Supervisory and Responsibility

Does not supervise.

Financial Responsibility

Does not deal with money.

Level and frequency of Outside Contacts

Direct contact may be infrequent but may require considerable tact and courtesy when it does occur. Interactions may require obtaining cooperation of people; courtesy and tact are required when dealing with moderately difficult or sensitive issues.

Physical Demands

Office job with little or occasional light physical effort. Requires performing sedentary work that involves sitting most of the time but may involve walking or standing for brief periods of time; requires little or no dexterity.

Responsibility for Equipment and Property

Responsible for assigned equipment/property used outside of office; responsible for handing out to and retrieving property/equipment from employees and keeping inventory; use of agency vehicle.

Working Conditions

Office job, no adverse conditions.

Other Requirements

The City of Brownsville requires all employees to successfully pass a Drug & Alcohol and a physical examination and a Background Check. 

ADA Requirements

The City of Brownsville is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.

Benefits

The City of Brownsville participates in a generous retirement plan with retirement opportunities available at 5 years of service at age 60 or 20 years of service at any age.  The City has an exceptional employee and family medical, dental, and life insurance plan.  Employees may also contribute to deferred compensation plans from Equitable and supplemental insurance plans from AFLAC and Colonial Life.  Full-time employees have the opportunity to accumulate 10 sick days and 10 annual days per year.  Additionally, the City of Brownsville observes 12 holidays annually and two (2) floating holidays.

EEOC Statements

The City of Brownsville does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.