Legal Secretary jobs in Champaign, IL

Position Objective: Provide legal assistant/secretarial services and duties for the Criminal Division.

Duties and Responsibilities:

• Processes a variety of legal documents which are relatively routine or straightforward in content and format.
• Reviews investigative reports, testimonies, interviews, files, and documents for a variety of criminal cases to become familiar with the issues while identifying pertinent material.
• Documents when subpoenas are returned, reviews subpoenaed documents for purposes of determining if the documents returned are sufficient to meet the request of the subpoena.
• Establishes and maintains an effective system of compiling, logging, indexing, as well as organizing this information and its sources.
• Participates and assists in preparation for discovery production and trial by compiling, scanning, downloading electronic data, copying, organizing, and indexing various evidentiary exhibits.
• Prepares and creates CD’s, DVD’s, or whatever media is required for production.
• Marks and identifies trial exhibits and drafts a list of exhibits to be offered at trial.
• May perform a range of tasks including, but not limited to the preparation of narrative summaries, charts, tables, graphs, or other visual aids to be used at trial.
• Copying, mailing, and maintaining pleadings in the case file.
• Performs post-trial document preservation, storage and dissemination to agencies, such as the U.S. Probation Office.
• Prepares the case file for closing after appeal and closes file.
• Works in an office setting to include some walking, standing, bending and carrying of small office items is required
• There may be a need for the candidate to work overtime depending on work and case load.
• Candidate for legal secretary; will serve as a USAO technical expert in docketing.
• Has independent responsibility for developing and maintaining the automated and manual (paper) records for criminal cases, or both from initial referral to final disposition, to include case file closure.
• Regularly inputs new information to the docketing database, and recommends improved office procedures to enhance the efficiency of the docket function.
• Receives and reviews incoming case files as well as mail, analyzing content as needed.
• This work requires specialized knowledge of litigation processes, court proceedings, as well as legal documents, terminology, and procedures.
• may also act as a receptionist, receiving and routing telephone calls on the main office line, and assisting visitors; screening those which can be handled without help.
• Personally takes care of many matters and questions including answering substantive questions not requiring technical knowledge.
• Works and interacts professionally and effectively with all levels of staff; has ability to meet established deadlines and work as a team player in a professional office; and is skilled in meeting and dealing with people in a courteous and tactful manner.

Basic Qualifications:

• Must have 3 years of legal support experience.

Minimum Qualifications:

• Demonstrated ability to review a wide variety of documents, both legal and non-legal documents to include: Motions and briefs, as well as a variety of legal correspondence.
• Have the ability to use MS Excel, MS Outlook, MS Access, MS Word and Adobe Acrobat Professional
• Must have the ability to perform legal research in Lexis/Nexis and /or West Law.
• Communication skills are extremely important.
• The applicant may also act as a receptionist, receiving and routing telephone calls on the main office line, and assisting visitors; screening those which can be handled without help.
• Personally takes care of many matters and questions including answering substantive questions not requiring technical knowledge.
• Applicant works and interacts professionally and effectively with all levels of staff.
• Has ability to meet established deadlines and work as a team player in a professional office
• Skilled in meeting and dealing with people in a courteous and tactful manner.
• Must be able to pass government background investigation and drug testing prior to starting.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job us at recruiting@gapsi.com. You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned.

GAP Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics.