Legal Secretary jobs in Cheyenne, WY

Position Type:
Classified Job Postings/Executive Assistant

Date Posted:
5/18/2022

Location:
ADMINISTRATION BUILDING

Date Available:
08/2022

Closing Date:
05/30/2022

SUMMARY: Preforms a variety of specialized, complex, and confidential administrative support duties for the General Counsel requiring knowledge of specialized practices, procedures, and terminology related to a law office. Requires a high level of confidentiality, professionalism, and dedication to customer service.

ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty/function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND RELATED WORK EXPERIENCE:
Associates degree, or equivalent with an emphasis in legal office assisting, legal secretary or a closely related field preferred.
3-5 years’ experience performing a variety of legal administrative assistance or legal secretarial duties preferred.
Equivalent combination of education and experience acceptable.

LICENSES, REGISTRATIONS or CERTIFICATIONS:
Criminal background check required for hire.

TECHNICAL SKILLS, KNOWLEDGE, & ABILITIES:
Advanced oral and written communication skills
Analytical skills required; ability to review and interpret technical information and draw conclusions
Knowledge of legal procedures and terminology
Knowledge of forms and documents used in legal clerical work
Knowledge of legal procedures and practices involved in composing, processing, and filing a variety of legal documents
Knowledge of standard legal references and their contents
Knowledge of proper English usage, spelling, grammar, and punctuation.
Knowledge of principles and procedures of record storage, control, retrieval and management
Ability to present (via email, in person, phone, etc.) information to appropriate parties
Critical thinking and problem-solving skills
Ability to meet schedules and timelines
Ability to schedule meetings, activities, or trainings as they relate to the job
Ability to use pertinent software applications, manage and maintain accurate records, and plan and manage projects
Ability to maintain confidentiality in all aspects of the job
Ability to manage multiple tasks and priorities
Ability to perform complex legal clerical work
Ability to compose, edit, and format complex correspondence and reports
Ability to understand, interpret, and apply pertinent laws, rules, policies, procedures, and directions
Ability and willingness to adhere to attendance expectations and to follow district procedures for absence reporting
Ability to promote and follow Board of Trustees policies, District policies, and building and department procedures
Ability to communicate, interact, and work effectively and cooperatively with all people including those from diverse ethnic and educational backgrounds
Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate/required safety equipment, and report unsafe conditions to the appropriate administrator

MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:
Operating knowledge of and experience with personal computers and peripherals
Operating knowledge of and experience with typical office equipment, such as telephones, copier, fax machine, etc.
Operating knowledge of and experience with office productivity programs, such as Microsoft Office Suite, E-mail, etc.
Operating knowledge of district information technology systems and department-specific software and equipment required within 3 months after entering position

Reports to:
General Counsel

BUDGET AND/OR RESOURCE RESPONSIBILITY:
May make recommendations that effect the allocation of resources, participates in data collection and organization of budget materials; may initiate requisitions