Legal Secretary jobs in Grand Rapids, MI

Legal Secretary (Litigation)

Smith Haughey Rice and Roegge (Smith Haughey) is looking for a full-time Legal Secretary to join the team in its Grand Rapids, MI office. Smith Haughey was established in 1941 and since has been serving clients in communities across Michigan. We understand that our people define our success, and we work tirelessly to represent our clients and uphold the highest standards of the law. We offer a motivating work environment that is collegial and collaborative.

Major Duties and Responsibilities

• Overall collection and organization of documents and information for litigation cases at the firm; handling a wide variety of complex and confidential time-sensitive material
• Receiving and screening visitors and telephone calls; responding to inquiries on a variety of matters such as status of pending cases
• Scheduling and arranging meetings
• Maintaining calendars for attorney to keep apprised of court imposed or other deadlines
• Transcribing legal dictation and/or instructions
• Composing routine letters and drafting documents
• Proofreading and correcting prepared materials for grammar, spelling, punctuation, format, and content
• Filing legal documents with proper courts
• Preparing and assembling materials, documents, and exhibits for meetings, court appearances, and hearings
• Opening, logging, and distributing attorney mail appropriately
• Establishing and maintaining files and other information in connection with the work of attorney
• Assisting attorney in the preparation of expense reports and time keeping
• Acting as back-up to other secretaries
• Performing other duties as requested or assigned

Desired Qualifications & Characteristics

• 3 years of experience as a legal secretary
• Litigation experience required; experience with Court of Appeals highly preferred
• Experience with Microsoft Office (Outlook, Word, and Excel) and document management software
• Strong organizational skills, with the ability to manage multiple projects simultaneously and meet deadlines
• Excellent verbal and written communication skills
• Proven ability to anticipate needs and discover new efficiencies
• Nimble-minded with ability to work in a fluid team environment
• Strong work ethic

As an equal opportunity employer, Smith Haughey is committed to a diverse, multi-cultural work environment. Smith Haughey does not discriminate in employment on the basis of age, race, creed, gender, gender identity, religion, marital status, veteran’s status, national origin, disability, sexual orientation, or any other characteristic protected by law.

Interested candidates must submit a cover letter and resume.

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Legal Secretary: 3 years (Preferred)
• Litigation: 3 years (Preferred)

Work Location: In person