Librarian Assistant jobs in El Paso, TX

Description

Position   Title: Assistant   Librarian/ Test Center Administrator (Branch Campus)

Department: Library

Reports   to: Campus   President (Branch)

Supervises: N/A

Classification: Salary

Status: Non-exempt

Work Location: On   Campus

WTC reserves the right to change or otherwise modify the functions of this job to meet the needs of the company.    Additional duties may also be assigned. The college provides equal opportunity in all its employment practices to all qualified employees and applicants without regard to race, color, religion, gender, national origin,   age, disability, marital status, military or veteran status, or any other category protected by federal, state, and local laws.

POSITION OVERVIEW: The test center administrator will manage the day-to-day operations of the testing center. Will establish, implement, and enforce test center policies and procedures, ensuring compliance with all applicable regulations and standards. Will ensure all mandatory protocols are met regarding ID verification, security, and academic integrity. Oversee scheduling and handle administrative tasks. Will directly proctor test activities. Performs varied clerical work in issuing and receiving library books and periodicals and assists users in using library services and facilities.

ESSENTIAL FUNCTIONS: 

A) Testing Center

1. Oversee all testing responsibilities as an administrator for the testing center. Caring for scheduling, management, and proctoring exams.
2. Deal with examinees throughout their entire testing session ethically and professionally.
3. Abiding by each testing center’s rules and regulations to ensure the quality and security of testing. This may include dismissing candidates, reporting misconduct, and other related tasks.
4. Ensuring all test stations are in clean working order before and after every tester and/or workload.
5. Cross-train others and ensure the others run the testing center periodically.

B) Circulation:

1. Lend and collect books, periodicals, and other materials at circulation desks.
2. Update the library automation system periodically, including adding new users and deleting users no longer enrolled.
3. Maintain records of received, stored, issued, and returned items and file catalog cards according to the system used.
4. Sort books, publications, and other items according to established procedures and return them to shelves, files, or other designated storage areas.
5. Instruct users on how to use reference sources.
6. Inspect returned books for condition and due date status and compute any applicable fines.
7. Answer routine inquiries and refer users needing professional assistance to librarians.
8. Perform clerical activities such as filing, typing, word processing, photocopying, mailing out material, and mail sorting.
9. Take action to deal with disruptive or problem users.
10. Classify and catalog items according to content and purpose.
11. Register new users and issue borrower identification cards that permit users to borrow books and other materials.
12. Send notices and accept fine payments for lost or overdue books.
13. Prepare, store, and retrieve classification and catalog information, lecture notes, or other information related to stored documents.
14. Review records to identify titles of overdue materials and delinquent borrowers.
15. Repair books using mending tape, paste, and brushes.
16. Facilitate the acquisition of books, pamphlets, periodicals, and audiovisual materials by checking prices, figuring costs, and preparing appropriate order forms.
17. Assist in the preparation of book displays.
18. Ensure the Library is always clean and orderly
19. Perform library orientations in the absence of the Librarian.
20. Ensure students have I.D. badges issued within three days of starting school and visitor passes.

C) Daily/Weekly Duties:

1. Verify students' passes in the library during instructional time.
2. Ensure users fill out the sign-in sheet accurately and legibly (there should always be a form and pen/pencil available).
3. Pick up books and magazines used throughout the day, log the numbers on the stat sheet, and re-shelve. 
4. Information on catalog and database use should always be available. 
5. Monitor student behavior and take necessary action in case of misbehavior. 
6. Do shelf reading
7. Maintain Library clean and neat at all times
8. Taking a section each day, dust the shelves, books, and glass doors (if any) so that, by the end of the week, all books and shelves have been dusted. 
9. Scan copies of certifications of WTC students to program directors and the front desk.

D) Administrative Duties:

1. Present library orientations or skills instruction as needed (online catalog, research databases, etc.)
2. Assist with scheduling of classes with the Librarian and Instructor. Obtain all pertinent information (instructor name, number of students, topic(s) of research, and special needs such as orientation or skills instructions. 
3. Perform library orientations in the absence of the Librarian.
4. Ensure that students have I.D. badges issued within three days of starting.
5. Upload the student ID picture into the student information system.
6. Create student IDs for incoming students or replacement IDs for current students.
7. Assist registrars with the LDA report and in calling students.  Call students when they are due from LOA two weeks prior to their return. Prepare LDA report weekly.
8. Attend and take notes in PAC meetings and prepare the minutes within three days after the meetings, paying attention to grammar and using effective writing skills.

Requirements

EDUCATION, EXPERIENCE & OTHER REQUIREMENTS:

1. Minimum of an associate degree.
2. Research experience preferred.
3. Must be able to work flexible hours.
4. In the case of telework, an employee is responsible for ensuring that they have the needed equipment and technology to perform the essential job functions (e.g., cell phone, internet).
5. Must have a personal cell phone to be used with the MFA.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

1. Ability to read, write, speak, and understand English and Spanish fluently.
2. Strong verbal, written, and communication skills, plus analytical, organizational, interpersonal, and problem-solving skills.
3. Excellent writing skills
4. Must be customer service oriented.
5. Ability to meet or exceed the company’s attendance and punctuality standards.
6. Ability to evaluate objectively, fairly, and consistently.
7. Creativity and initiative.
8. Ability to operate a computer and other normal office equipment.
9. Must possess excellent telephone skills.
10. Familiarity with the Dewey Decimal System.

WORK ENVIRONMENT:

While performing the job's responsibilities, these work environment characteristics are representative of the environment the job holder will encounter. 

PHYSICAL DEMANDS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed hereafter represent the knowledge, skills, and abilities required to do this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and stoop, kneel, crouch, or crawl. 

This above Job Description is not intended to be an all-encompassing list of responsibilities, skills, efforts, or working conditions associated with this position. It is intended to be a guideline reflecting the principal activities.

I do hereby certify that I have read and understand the above job description. I also understand and agree that Western Technical College has the right to change or otherwise modify this job description at any time.