**This position is located in Baton Rouge, LA**
Office of Early Childhood Operations - Licensing Division
Job Focus Area
The Office of Early Childhood, Division of Licensing holds regulatory responsibilities for all functions in regards to licensed child care centers.
Duties and responsibilities include but are not limited to the following:
Compiles information from various sources and prepares specialized reports; formats reports according to department standards.
Serves as assistant to a manager, which could include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters. May begin performing duties related to traditional administrative functions, such a property control, purchasing, and safety, in addition to other clerical duties as noted above. Schedules conferences, meetings, and calls. Back-up to lead timekeeper to collect time and attendance documents and prepares for time and attendance entry. Performs responsible departmental-program duties in accordance with rules, regulations, and policies. Serves as liaison and/or contact person for the department or office between and amongst other departments, customers, vendors, and agencies.
Candidates with the following skills and competencies are encouraged to apply:
Experience supporting a large team, several years of office management experience, experienced with time and attendance (preferably with state government), and experience utilizing the State's LAGov and ProAct systems.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.
Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.
Building and Supporting Teams: The ability to combine your actions and efforts with others to work toward achieving a common goal.
Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.
Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.
Learning Actively: The ability to acquire necessary knowledge and skills to improve performance and achieve organizational goals.
*Note regarding the advertised pay range: The maximum amount listed is the maximum salary a person can make while in this title and NOT the maximum amount we are allowed to pay a new hire.
This position is located in Baton Rouge, LA. The person hired is expected to regularly report to the Baton Rouge office. This position may be filled as probationary new hire or by promotion of any current permanent classified State of Louisiana employee. Current permanent classified state employees may be required to accept a probational appointment, if selected.
You are encouraged to attach a copy of your college transcripts to your online application.
You may attach a resume; however, only the information listed on the online application will be considered to determine qualification. All education, and prior experience, including dates related to education and prior experience MUST be listed on the online application.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.
NOTE: Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*
For further information about this vacancy contact:
ldoejobs@la.gov
Louisiana Department of Education – Human Resources
PO Box 94064
Baton Rouge, LA 70804
Louisiana is a State as a Model Employer for People with Disabilities.MINIMUM QUALIFICATIONS:
Three years of experience in which clerical work was a major duty.
SUBSTITUTIONS:
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
NOTE:
Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.
NOTE: Any college hours or degree must be from an accredited college or university.
Function of Work:
To perform complex, often specialized, paraprofessional duties that require independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.
Work requires individual discretion in the application of policies and procedures. Duties increase in scope and complexity, and consist mainly of departmental-program duties.
Level of Work:
Advanced.
Supervision Received:
General from higher-level clerical and/or supervisory personnel.
Supervision Exercised:
May supervise 1-2 lower-level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Coordinator 3 by the presence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.
Differs from Administrative Program Specialist--A by the absence of professional-level duties that involve a variety of administrative functions or management of a departmental or statewide program.NOTE:
Positions allocated at this level tend to focus on specialized, programmatic examples of work as listed below:
Performs responsible departmental-program duties in accordance with rules, regulations, and policies. May involve communication with other departments, customers, etc.
Serves as liaison and/or contact person for the department or office between and amongst other departments, customers, vendors, and agencies.
Receives applications or other forms and reviews for compliance with department policies; works to resolve discrepancies; may make initial determinations regarding client's eligibility for department services.
Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.
Compiles information from various sources and prepares specialized reports; formats reports according to department standards.
Serves as assistant to a manager, which could include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.
May begin performing duties related to traditional administrative functions, such a property control, purchasing, and safety, in addition to other clerical duties as noted above.