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Administrative Manager-College of Agriculture and Life Sciences

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Culture of Inclusion and Community Standards:

As a university founded to be a place where “…any person can find instruction in any study,” diversity and inclusion are at the core of our values and mission. We strive to be a welcoming, caring, healthy, and equitable community where students, faculty, and staff with different backgrounds, perspectives, abilities, and experiences can learn, innovate, and work in an environment of respect, and feel empowered to engage in any community conversation. As a member of the Cornell University community, it is important to recognize our shared responsibility to each other to cultivate a culture of inclusion for all. Cornell Core values

As a people manager and university leader you will model and support a culture of diversity, equity, inclusion, and wellbeing by fostering an environment where everyone has the ability to thrive and navigate work and life’s challenges because they feel like they belong and have the tools and support they need.

While position responsibilities vary greatly, the Skills for Success and Leadership Skills for Success are foundational to what is expected of every employee and leader working at Cornell. These skills are essential for individual and organizational success. Staff Skills for Success; Leadership Skills for Success

Department Background:

College/Unit Statement:

The College of Agriculture and Life Sciences is a pioneer of purpose-driven science and home to Cornell University’s second largest population of students, faculty and staff. We work across disciplines to tackle the challenges of our time through world-renowned research, education and outreach. The questions we probe and the answers we seek focus on three overlapping concerns: natural and human systems; sustainable agriculture and food systems, energy and environmental resources; and social, physical and economic well-being.

Department:

In the College of Agriculture and Life Sciences, the Department of Entomology is located on both the Ithaca and Geneva campus. Their mission is threefold: To pursue studies to understand basic and applied aspects of insect biology; to provide a robust and modern curriculum as part of preeminent undergraduate and graduate programs; and to inform and educate the public about the issues related to insects and other arthropods. The Department of Entomology has 27 faculty and senior academics in Ithaca and 7 within the Geneva campus. Their overall budget is approximately $12.5 M for Grants and Contracts & Federal Appropriations: $11.1 M in Endowments; and $3.6 M in general and restricted gifts.

The position requires minimum of 4 days on campus; 1 remote

Rewards and Benefits:

Competitive compensation, generous time-off, and great benefits …More on Cornell Benefits

Position Summary:

While position responsibilities vary, all people leaders are expected to foster a culture of belonging and a psychologically healthy work environment by being trustworthy; respecting all individuals; being flexible; supporting work/life integration as well as healthy boundaries; inviting new ideas, alternatives, and perspectives; speaking up and taking action if others are being excluded or treated inappropriately; and recognizing the contributions of others.

• Serve as administrative operations advisor to the department chair.
• Collaborate with the Chair and Senior Administrative Manager (SAM) on development and implementation of management strategies for short- & long-range fiscal, operational, and human resource challenges.
• Function as chief financial officer of unit, establishing and monitoring annual budget, developing financial projections and strategies, and managing grant and gift proposals and awards.
• Work very closely with department faculty, provide ad-hoc reports and analysis and guidance on issues related to their grants, personnel, student (grad and undergrad), IT and facility needs. Work in partnership with CALS Business Service Center and Information Technology Service Area to ensure that operations are structured to meet departmental needs.
• Work in partnership with the CALS Human Resource Office on all HR issues related to academic, non-academic and student employees.
• Advise and assist Chair and department supervisors on staffing and human resources issues. Supervise administrative support staff and manage overall support staff structure.
• Collaborate with Chair and SAM to establish and implement departmental operational policies and procedures.
• Oversee facilities operations, annual inventory requirements and safety compliance issues.
• Serve as primary liaison to college and university financial, administrative, and human resource management units.

Required Qualifications:

• Bachelor's degree or other formal four-year training program in business administration, organizational development, human relations, or related field; 3-5 years of experience or equivalent combination.
• Strong working knowledge of Cornell contract and/or endowed budgeting and accounting policies and practices; grant and contract management; personnel policies and procedures; and conflict management and contract negotiating required.
• Must have excellent supervisory and leadership skills.
• Must have excellent analytical and problem-solving skills.
• Customer service skills and a demonstrated ability to communicate with a broad range of people is essential.
• Attention to detail and organizational skills are critical.
• Able to work quickly, effectively under pressure, use judgment in accomplishing tasks that are urgent or of a sensitive or confidential nature; balance conflicting priorities, and make decisions from a range of choices. Must be comfortable working in an environment where change in process/procedures is the norm.
• Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.
• Demonstrated skill in understanding of cultural differences.
• Proven experience connecting diversity, inclusion, and wellbeing practices to business goals.

Preferred Qualifications:

• Master's degree or other formal post-graduate training program in business administration, organizational development, human relations, or related field preferred.
• Proficiency in use of Cornell administrative computer systems or equivalents such as COLTS (Time and Labor Reporting), APPS (Purchasing), EDL (Human Resource Information System), ADW (Time and Labor Reporting), APPS (Purchasing), ADW BRIO (General Ledger Accounting and Reporting), CPBS (Budgeting System), AND PAR IRIS(Gift Tracking System) highly desirable.

No relocation assistance is available for this position.

No visa sponsorship is available for this position.

Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information.

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Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline (faculty pay ranges reflects 9-month annual salary)

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator.

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates.

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Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.