Responsible for handling all aspects of employee HR functions and files, payroll transactions including time & attendance, benefits, and retirement while keeping in compliance with all federal and state regulations and company policies relating to the human resources function.
PRINCIPLE ACTIVITIES:
List essential functions of the position:
- Performs all payroll administration functions, including processing bi-weekly payroll, monthly and year-end reconciliation, W‑2 distribution, and ensuring payroll tax compliance.
- Administers all benefits policies, programs, and procedures. Reviews pertinent invoices. Responds to employee questions and requests. Assists with filing of federal and state forms, materials for plan audits, and tax and audit requirements.
- Maintains employee information in payroll and HR systems, and individual files.
- Maintains training files (paper and database) on all employees, in compliance with applicable accreditation standards.
- Prepares routine and ad hoc reports for management.
- Responds to requests for employee information, such as verification of employment, unemployment forms, etc.
- Recruiting: Maintains applicant system (HR Cloud), coordinates and delivers new employee orientation, prepares letters, schedules interviews, and ensures communication with all applicants.
- Participates on Employee Relations Committee and implements Employee Relations Committee initiatives as assigned. Assists with arrangements for employee events and group training programs.
- Performs additional duties as assigned.
SKILLS AND COMPETENCIES:
- Experience with ADP and HR Cloud preferred.
- 3-5 years’ experience in payroll and office procedures.
- Proficiency in payroll principles and practices.
- Experience with payroll procedures.
- Strong attention to detail and accuracy.
- Proficiency with the following programs:
- Excellent communication & interpersonal skills.
- Problem Solving – Identifies issues, designs responses, and implements solutions in a timely manner.
- Adaptable – Able to deal with frequent change, delays, or unexpected events.
- Ability to work independently with minimal supervision to complete assigned tasks on schedule.
- Professionalism
- Approaches others in a tactful manner;
- Reacts well under pressure;
- Treats others with respect and consideration regardless of their status or position;
- Accepts responsibility for own actions;
- Follows through on commitments
- Demonstrated commitment to diversity in the workplace
ADA SPECIFICATIONS:
- The physical demands described here are representative of those that must be met by an employee to successfully perform essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- Ability to work in a 40-hour week, with irregular work hours when necessary.
- Ability to walk, stand, and sit for long periods of time.
- Must be able to lift and/or carry supplies weighing up to 15 pounds.
- Ability to stand or sit while maintaining alertness for several hours at a time.
- Position may require bending, leaning, kneeling, stooping, climbing stairs, and walking.
- Ability to speak concisely and effectively communicate.
- Visual and auditory ability to respond to critical situations and physical ability to act swiftly in an emergency.
- Visual ability to distinguish colors, close vision, peripheral vision, and depth perception.
- Ability to use hands and fingers to handle paperwork and make computer entries.
- Ability to view and enter data for long periods of time.
Full Time Benefits Overview
- Medical/Dental Benefits/Vision
- Health Savings Account
- Flexible Spending Account
- Long Term Disability
- Life Insurance
- Paid Holidays
- Paid Time Off
- Membership: Full membership privileges are included
- Program Discounts
- Retirement Plan
The YMCA strives to deliver positive change in communities throughout Northern Middlesex County. Every day, our staff - of all ages, backgrounds and life experiences - works to bridge the gaps in community needs by nurturing the potential of children and teens, improving individuals' health and well-being and providing support to our neighbors.
The Northern Middlesex YMCA is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, and training. The Northern Middlesex YMCA makes hiring decisions based solely on qualifications, merit, and business needs at the time.