MAILROOM SUPERVISOR jobs in Dayton, OH

Mail & Records Clerk

Job Title: Mail & Records Clerk 

Company Job Code: Site location

FLSA Status: Non-Exempt 

Division/Department: Operations

EEO Code: 

Reports to: Site Manager

Last Revision Date: September 22, 2021

SUMMARY

The Mail & Records Clerk is responsible for the organization, sorting, and delivery of all mail at the location.

PRIMARY RESPONSIBILITIES

1. Sign for incoming registered or certified mail
2. Sort mail by department, location, or category (e.g., bills, notices, personal)
3. Stamp and record date of receipt and sender’s name
4. Keep records of incoming packages, including their weight, return address and description
5. Collect and prepare correspondence to be mailed (e.g., applying appropriate stamps, verifying addresses)
6. Correct and RE forward misdirected mail
7. Arrange for express delivery when needed
8. Distribute mail to individuals or departments
9. Track mailroom supplies (e.g., stamps, envelopes, address labels)
10. Sort /deliver mail and packages daily
11. Learn inside and outside mail routes
12. · Scan in UPS, FedEx, and any other deliveries throughout the day
13. Process all outgoing mail, Invoices and UPS packages daily for customer
14. Look up records and help scan in new journal entries
15. Learn Record Retention duties
16. Learn front desk reception duties
17. Work with customer on special projects that require special instructions

ADDITIONAL RESPONSIBILITIES

1. Other duties as requested or assigned my management

KNOWLEDGE AND SKILL REQUIREMENTS 

1. Clear communication with customers and peers 
2. Ability to work independently 
3. Problem solving skills 
4. Proficient in Microsoft Word and Excel 
5. Ethical Conduct 
6. Flexibility 
7. Initiative 
8. Must have a valid driver’s license

Physical Demands

1. Walking and bending daily
2. Able to lift 50 pounds