Manufacturers Service Contract Administrator jobs in Lafayette, LA

Bernhard’s core mission is delivering innovative engineering, construction, and energy solutions that empower our clients and promote a sustainable future. Bernhard is comprised of four divisions: Mechanical, Electrical, Engineering, and Development, each with a distinct identity and service offerings. The intersection of our capabilities enables Bernhard to provide turnkey Energy-as-a-Service (“EaaS”) solutions to our clients. At the same time, our divisions continue working in the market sectors and communities that the Company has traditionally served. Bernhard’s vision is to be the leading EaaS provider in North America through the delivery of excellent, high-value service and innovative solutions for our clients.

The Contract Administrator is responsible for coordinating in-house review of all incoming Contracts, Subcontracts, Vendor Terms and Credit Applications including the required input from Project Management, Estimating, Safety and Senior Management.  This position also consists of clerical work, which involves moderately complex work methods. 

Specific responsibilities include: 

• Review contracts for content and accuracy comparted Ernest P. Breaux Electrical, LLC quotes and scope letters, using established Ernest P. Breaux Electrical, LLC guidelines and procedures.

• Procures insurance and bonding for projects as required by contract. 

• Processes and tracks all Contracts, Subcontracts and Vendor Agreements

• Receives incoming contracts and track review progress to ensure timely turnaround.

• Coordinates review of contracts with Project Managers, Estimating and Safety to ensure bid, scope and other issues are addressed and submits reviewed contracts to upper management for approval.

• Coordinates issue and renewal of all state and local licenses, insurance certificates and bonds as required.

• Educates compliance with local, state, federal and governmental regulations and laws governing business operations, which includes various business licenses.

• Coordinates turn-over meetings for all awarded contracts and subcontracts with performance terms over 30 days and a valve in excess of $500,000.00.

• Coordinates closeout meetings for all contracts and subcontracts with performance terms over 30 days a valve in excess of $500,000.00.

• Needs to be able to perform and administrative function and spearhead any documentation requested by management.

• Reviews proposed subcontracts and ensures proper processing. This includes insurance requirements, authorization to sublet, and any change orders issued to a subcontractor.

• Reviews for compliance all Change Orders as submitted by Project Managers to ensure follow-up.

• Establishes and administers standard filing procedures for Project Contract Files.

• Other job tasks as requested by management.

This position is Full-Time, Non-Exempt, and reports to the Contract Administration Manager

Required Education, Experience, and Qualifications: 

• High School Diploma or equivalent.

• Effective verbal and written communication skills. 

• Knowledgeable with Database Management Systems.

• Basic knowledge of Microsoft Office.

Preferred Education, Experience, and Qualifications: 

• Detail-oriented and willing to tackle various ongoing projects in a fast-paced environment.

• Ability to multitask and perform duties outside of the scope of work when necessary.

Travel Requirements: 

• Minimal.

Physical/Work Environment Requirements: 

• Prolonged periods of sitting at a desk and working on a computer.

• Remaining in a stationary position, often kneeling, standing or sitting for prolonged periods.

• Repeating motions that may include the wrists, hands and/or fingers. 

• Light work that includes adjusting and/or moving objects up to 20 pounds. 

• Quiet environment.

We are proud to be an Equal Opportunity Employer of Minorities, Women, Protected Veterans, and Individuals with Disabilities, and participate in the e-Verify program. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other classification protected by law.

To staffing/placement agencies: We are not responsible for any fee related to unsolicited resumes from 3rd party staffing and placement agencies (whether submitted through this website or sent directly to an employee of Bernhard LLC or its operating companies) unless a written agreement is in place between the agency and Bernhard, LLC (“Company”) and an authorized Company representative makes a written request to the agency to assist with a requisition. Similarly, no fee will be paid for candidates who apply and claim to be represented by an agency. Any unsolicited resumes, CVs, or other candidate information submitted by an agency will become the property of the Company, and no fee will be paid in the event such candidate is hired.

If you are an agency and would like to be considered for partnership with Bernhard, LLC please send your company’s information to agency@bernhard.com.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)