Market Administration Officer jobs in Miami, FL

CREDIT ADMINISTRATION OFFICER

Job Summary: 
Responsible for portfolio monitoring while adhering to policy and reporting requirements.  Oversee maintenance of Loan Portfolio documentation and for providing support as detailed below. Responsible for special assets overseeing not limited to REO monitoring and handling as well as mitigation strategies and execution. The CREDIT ADMINISTRATION OFFICER reports to the Senior Credit Officer providing support for Commercial Credit Administration, quality via preparation and delivery of reports, independent appraisals, monitoring of ticklers and crosschecking originated loans.  Responsible for drafting procedures as they relate to the credit administration and special assets units. May attend credit committees or other approval processes, as requested.

Essential Responsibilities:
- Responsible for the Underwriting Credit Log portfolio loans under review for Commercial and Corporate loans.
- Preparation of Credit Committee Agenda for open discussions to proper authority and gathers Credit Approval Memorandums (CAM) for presentation to applicable approval authority committee.
- Review Moody’s Lending Cloud system tasks to ensure workflow timing movement.
- Ensures distribution of approved credits and respective tickler update
- Responsible for New Money Approved/Closed and funded, Commercial & Consumer-Residential, Segmentation and Commitment reports by tracking all the loans that are pending to close and that closed during the month as well as timely Datamart and TDR reconciliation and certification submissions. Provides management with information to help monitor and control the Commercial Loan Portfolio.
- Review internal loan review reports, monitoring due and coming due annual reviews, expired and expiring loans,closing pipeline, and call report codes etc.
- Liaison with Internal Auditors, Loan Review, Work-out Officers and the head office Risk Management function;by supporting documentation requests and response, and follow-up in respect to audits; assist with management of incoming and outgoing request for information from corporate and regulatory bodies.
- Monitor the follow-up with various action plans that transpire from the regulatory, audit and/or loan review examinations.
- Oversee the completion and accuracy of the Datamart data validation and certification.
Support Senior Credit Officer in managing, identifying, and monitoring past dues and non-performing assets, lending activity, and other portfolio trends; discuss, track, present and implement portfolio trends and approved changes.
- Oversee Completion of the GL reconciliations reports and proper safeguarding.
- Oversee the appraisal process/ quoting, ordering and safeguarding.
Provide weekly overview of Portfolio and preparation of reports not limited to monitoring portfolio for past dues, potential non-performing loans, contact delinquent borrowers; follow-up on past due ticklers related to technical exceptions and annual reviews.

 - Oversee SAG – Interact with investors, brokers, loan offices, and attorney’s with the sale distressed assets and portfolio not limited to providing loan document information, monitoring sales and the closings, process and keep track of deficiency judgements’, generation of defaults letters, manage assigned portfolio of non-perming assets in conjunction with the assigned attorney; attend meditations and/or depositions. Coordinate with First Bank Florida attorney in negotiating; Preparing and reviewing Stipulation/Forbearance Agreements; management of all incoming bank REOs, preparation of Classified asset reports - Oversee / manage the review of modification of cases as well as the loss mitigation process.

- Oversee the ONBASE system file upload accuracy. (crosscheck) and technical exception monitoring, distribution and follow up

- Review the monthly tickler report for accuracies, changes and updates.

Independence of Judgment:
Exercises an intermediate degree of discretion and judgment, referring to established policies or standards for guidance.  Items or issues beyond this level are referred to senior members of the commercial and credit departments for resolution.

Supervisory Responsibilities: 
This position may have  two or three direct reports – administrative staff mostly but could vary to include other operational or support personnel.

Impact of Errors:
The impact of errors of this position could affect essential activities of administrative, operational or business nature that have a considerable economic impact.

Physical Demands  
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Specific vision abilities required by this job include close vision and distance vision. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand and walk.  May be required to lift and move boxes or packages not exceeding 10 pounds in weight. 

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Employees in this job work in an office environment with a comfortable room temperature, good lighting, and quiet conditions.  May be exposed to external elements when visiting other bank premises, government agencies, etc., as needed.

Competencies
The competencies detailed below are the behaviors to be exhibited by the incumbent while performing his/her duties as relates to our corporate values, culture and philosophy.
Strong analytical and problem-solving skills
Well-developed written communication and verbal presentation skills.
Able to handles stress, flexible working hours.
Attention to details.
Good communication skills
Customer service oriented

Minimum Requirements
Bachelor’s Degree in Business or Accounting field
Completion of formal credit training preferred
Thorough understanding of financial accounting, loan structuring, legal, compliance and market risk-related issues involved in the approval of credit
Proficiency in the use of spreadsheet and financial software applications and Microsoft Office Word, Excel, Power Point
Ability to prioritize and work on more than one task at a time and work independently
Excellent written and verbal communication
Strong analytical skills
Ability to balances team and individual responsibilities and contributes to building a positive team spirit
Ability to treat people with respect; keep commitments; inspire the trust of others; work with integrity and ethically; and upholds organizational values.
Able to generate suggestions for improving work; meet challenges with resourcefulness; and develops innovative approaches and ideas.
Demonstrates accuracy and thoroughness and looks for ways to improve and promote quality
Bachelors in Accounting, Finance, Business or related field.  Minimum of 3-5 years of experience working in a financial institution setting with knowledge of the loan documentation, financial information and or equivalent combination of education and experience sufficient to successfully perform the essential functions of the job is required.  Microsoft Office proficient (Word, Excel, PowerPoint).  Customer Service oriented.  Available to work overtime, when required.  Ability to manage multiple priorities, organize daily tasks and meet deadlines in a high volume environment.

Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job.  They are not indented to be an exhaustive list of all responsibilities, duties, skills required of personnel so classified.  The reporting relationship may not reflect the most recent changes to the corporate reporting structure.  

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