Marketing Coordinator jobs in Fresno, CA

Job Title: Production Coordinator

Reports To: Art Director

The Production Coordinator is responsible for scheduling production and on-time delivery of all agency creative and production department work. This is accomplished through collaboration with the Art Director, Traffic Coordinator, account service personnel and other in-house staff. Also, by interfacing with a variety of outside vendors who supply work to the agency on a freelance or contract basis.

The Production Coordinator prices all agency services, calculates in-house charges through working with various departments, and requests estimates from outside sources. This information is then incorporated in cost estimates and delivered to clients. The Production Coordinator is responsible for obtaining the best price and delivery possible for all agency projects.

After acceptance of pricing, the Production Coordinator issues purchase orders to the outside vendors to complete the work and assures that when bills are received by the agency, prices are as quoted.

Coordinates with account service and creative staff on estimating all outside production.

Responsibilities:

• Generates digital and/or hard copy project tracking files, entering information, assigning project numbers, issuing project instruction sheets and opening job workflow files.
• Assists in conducting weekly production meetings with the Art Director and Traffic Coordinator, creative and production personnel.
• Prepares production estimates based on briefings from account executives and account coordinators, and meetings with production artists.
• Ideally, obtains three competitive quotes on every outside buy from a range of quality vendors.
• Issues purchase orders for all outside buys for client projects.
• Enters purchase order and invoice information in job jackets/job workflow files.
• Supervises work performed by suppliers (freelance artists, copywriters, printers, photographers, etc.).
• Verifies that all material is properly signed off/approved by account executive and client.
• Coordinates with media manager to ensure publication material deadlines are met.
• Follows up with suppliers to be sure they will meet promised delivery dates.
• Supervises deliveries, and coordinates delivery schedules with receptionist; also checks and signs off on vendor deliveries.
• Reviews invoices and settles billing discrepancies with suppliers; obtains approvals from account executives.
• Reviews job billings with account executives and makes revisions.
• Closes job jackets/files when projects are completed; notifies accounting that the job is ready to bill, then posts job to billing and removes it from production schedule.
• Works directly with creative department and Art Director to ensure the highest quality results on every job.
• Maintains cordial contact with all suppliers/vendors.
• Maintains reference files for suppliers of various products and services, categorized by quality, price and turnaround.
• Maintains current software/computer skills related to daily job functions.

Qualifications:

• Agency and/or production management related experience.
• Bachelor’s Degree or equivalent work experience.
• Excellent communication skills.
• Attention to details.
• Ability to handle multiple projects simultaneously and manage deadlines.

ATTENTION TO DETAIL

The Production Coordinator must be extremely organized, methodical and detail-oriented. Must be excellent communicators of concise, accurate deadline-driven information and have the ability to handle a host of projects simultaneously, ensuring the quality of work produced.

“CAN DO!” ATTITUDE

Passion for the agency, ability to work in a fast pace team environment and having an insatiable work ethic is imperative!

Job Type: Full-time

Benefit Conditions:

• Waiting period may apply
• Only full-time employees eligible

Work Remotely

• No

Job Type: Full-time

Pay: $17.00 - $22.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Production management: 1 year (Preferred)
• Agency management: 1 year (Preferred)
• Schedule management: 1 year (Preferred)
• Project scheduling: 1 year (Preferred)

Work Location: In person