Marketing Coordinator jobs in Helena, MT

Staff Vacancy Announcement

Marketing Communications, Experience and Engagement invites applications for a Marketing Coordinator to play a crucial role in the success of the Marketing Operations team at the University of Montana.

You'll provide vital support to the Vice President of Marketing Communications, Experience and Engagement (VPMCEE), and collaborate with teams in Communications, Digital Strategy, Creative Services, Trademark and Licensing and Brand Management.

This role requires you to take initiative, pay close attention to details, and deliver excellent service to our diverse stakeholders.

Responsibilities :

• Coordinate and manage travel documentation, ensuring accuracy and compliance.
• Facilitate paperwork for purchases and contracted services, including those requiring competitive bidding.
• Assist with payroll processing, ensuring accuracy and timeliness.
• Assist with hiring processes and coordinate new employee onboarding.
• Manage the VPMCEE’s schedule in close collaboration.
• Support directors across the department.
• Organize logistics for university-wide events and meetings.
• Develop and distribute communications from the office, including emails, letters, and memos.
• Identify and implement process improvements to enhance efficiency.
• Manage office supplies and handle inventory and purchasing tasks.
• Prepare and analyze complex reports as needed.
• Assist with marketing communications activities such as photo / video shoots, website content creation and management, market research and
• Tackle additional duties as they arise.

Required Skills

• Strong organizational abilities
• Proven capability to meet deadlines and perform well under pressure
• Excellent communication skills, both verbal and written, adaptable to a range of audiences
• A commitment to providing outstanding customer service to a diverse clientele
• Strong interpersonal skills for effective collaboration
• Ability to work effectively both in a team and independently

Minimum Required Experience

High School diploma and four (4) years or relevant experience or an equivalent combination of education and experience

Preferred Qualifications

A bachelor's degree in Marketing, Business Administration, Communications, or a related field, and two (2) years of relevant professional experience in a support role;

or any combination of experience and education

About the Marketing Communications, Experience and Engagement Sector and

The University of Montana Marketing Communications department exists to build and protect the University of Montana brand, proudly tell the UM story, and drive results.

Partnering and collaborating across campus, the unit consists of Strategic Communications, Digital Strategy and Innovation, Creative and Content Strategy, Brand Strategy and Trademark and Licensing.

The University of Montana is a flagship, R1 research institution with approximately 10,000 undergraduate and graduate students.

It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains where three rivers converge.

Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere.

The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

The University of Montana is an Affirmative Action / Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas.

• In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five : Place student success at the center of all we do;
• drive excellence and innovation in teaching, learning, and research; embody the principle of mission first, people always";

partner with place; and proudly tell the UM story.

Position Details

Position Title : Marketing Coordinator (Admin Associate IV)

Position Number : 055560

Department :

Work Schedule : Full-time, FTE (40 Hours a week),

Monday through Friday 8 : 00 am to 5 : 00 pm, 12 months / year

Salary :

Union Affiliation : FOCUS-MFPE

Probationary Period : Six months minimum

Insurance package, mandatory retirement plan,

partial tuition waiver, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with university regulations, finalists for this position will be subject to criminal background investigations.

ADA / EOE / AA / Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities.

For example, this material is available in alternative format upon request. As an Equal Opportunity / Affirmative Action employer, we encourage applications from minorities, veterans, and women.

Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References : References not listed on the application materials may be contacted;

notice may be provided to the applicant. Testing : Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions.

Employment Eligibility : All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required ( Must be eligible to work in the United State upon hire.

Sponsorship is not available for this position.

Application Deadline : Tuesday, April 30, 2024 by 11 : 59 PM (Mountain Time)

A complete application Includes :

Letter of Interest addressing your qualifications and experience related to the stated required skills for the position.

A general letter salutation such as Dear Search Committee or Dear Hiring Manager is acceptable.

• Detailed Resume listing education and describing work experience
• Three (3) Professional References names and contact information

Last updated : 2024-04-24