Medical Records Administrator jobs in Fort Lauderdale, FL

Purpose:

Oversee the coordination and managing of patient health records functions for various clinical settings and specialty providers.

Specific Duties and Responsibilities:

The essential functions include, but are not limited to, the following:

• Preparing patient charts and gathering information and documents from patients.
• Ensuring that the medical records are organized, accurate and complete.
• Creating digital copies of paperwork and storing the records electronically, as needed.
• Issues medical files to entities or agencies in accordance and compliance with state laws and HIPAA regulations.
• Monitors and assists in the preparation of departmental audits and reviews, by internal and or external entities.
• Ensures patient charts, paperwork, and reports are completed in an accurate and timely manner.
• Completes position and departmental duties, as assigned, including answering phones, responding to emails, and processing.
• Follows the proper policies and procedures when handling subpoenas and other requests requiring special handling and review by compliance, legal, risk management, and another internal responsible stakeholder.
• Safeguards patient records and ensures requests comply with HIPAA standards and regulations.
• Responding to requests for medical records and processing letters and reports.
• Retrieving patient schedules from computer system, distributing lab reports to physicians, and materials to other departments, as needed.
• Photocopying records and documents for billing or legal services, sending and receiving information via fax machine, and answering phone calls.
• Other duties and responsibilities as assigned by the department supervisor or manager.

Knowledge, Skills and Abilities Required:

• Experienced with Microsoft applications (Excel, Word, PowerPoint, etc.)
• Firsthand experience in handling and processing medical records in a clinical setting.
• Familiarity with medical terminology to support daily assigned responsibilities.
• Able to multitask in a fast-paced working environment.
• Excellent communication skills and attention to details required.
• High level of responsibility and integrity in safe-guarding patient health information.
• Proficient oral and written communication skills and telephone etiquette skills.
• Strong Decision-making skills.
• Excellent Critical thinking skills.
• Excellent organizational and multi-tasking skills.

Qualification Requirements:

• 3-5 years’ experience in health information management setting or department.
• Associate or bachelor’s degree in health information management.
• RHIT, RHIA, CCS, CPC, and/or Medical Records Certification required.
• Experience with Electronic Medical Records (EMR) and or Electronic Health Records (EHR) a must.