Meeting/Event Assistant plans and organizes live or virtual meetings and events for an organization or external clients. Implements an event strategy to achieve objectives. Being a Meeting/Event Assistant researches and recommends event venues. Coordinates meeting logistics, including attendee registration, transportation, accommodations, meals, and technology. Additionally, Meeting/Event Assistant conducts rehearsals and system checks of all equipment and connectivity. Establishes relationships with vendors for event support services. Coordinates budget planning and ensures that events stay within cost projections. May assist more senior event planners in planning larger or more complex events. Typically requires a bachelor's degree or equivalent. Typically reports to a manager or head of a unit/department. The Meeting/Event Assistant work is closely managed. Works on projects/matters of limited complexity in a support role. To be a Meeting/Event Assistant typically requires 0-2 years of related experience. (Copyright 2024 Salary.com)
Newberg Animal Shelter is operated by the non-profit 501(c)3 organization Newberg Animal Shelter Friends.
Mission Statement: We’re a no-kill animal shelter that provides a caring environment for homeless animals, finds them nurturing homes and inspires community participation.
We are looking for the right person to join our team and mission to greet customers, maintain a cheerful and positive front desk environment. The right person is someone who is able to multi-task with ease, gracefully handle a high paced environment, work independently as well as in a team environment. Working together in saving homeless pets, one at a time, until they all have a home.
Position Summary: Administrative Assistant
Performs general office clerical support involving:
· Customer service such as telephone, email, and visitor receptionist.
· Relaying and receiving information to and from customers, donors, employees, community members, and partners.
· Other general office clerical tasks.
· Accurately completing data entry.
Essential Functions of the Position
· Demonstrate and uphold the Mission and Values of Newberg Animal Shelter.
· Provide excellent customer experience with pleasant demeanor exceeding customers expectations.
· Answer incoming calls and assist customers and community members with inquiries.
· Make outbound calls to reply to voicemails, schedule appointments, etc.
· Monitor and answer incoming emails.
· Responsible for efficient and accurate front office operations. Sort and distribute mail and faxes. File and retrieve shelter documents.
· Maintain confidentiality with employee, customer and donor information.
· Maintain cleanliness and presentation of public spaces.
Qualifications and Requirements
Minimum one year experience in non-profit data management or program administration.
Background check
Knowledge and Skills
· Must be detail-oriented, with complete data accuracy.
· Strong telephone communication and interpersonal skills due to the heavy phone use this job entails.
· Effective verbal and written communication.
· Organize, prioritize and manage multiple tasks.
· Must be able to stay calm and defuse challenging situations and customers in a professional manner.
· Basic identification of various animal species.
· Be proficient in Microsoft Office Suite and able to quickly adapt to industry software.
· Compassion for both animals and people.
Time Commitments/Expectations
· Full time - 40 hours work week.
Job Location
Newberg Animal Shelter
1591 S Sandoz Rd
Newberg, OR 97132
Working Conditions · The work is mostly sedentary with periods of light physical activity and is performed in office surroundings.
Benefits · Health Insurance
· Paid time off
Position Summary: Kennel Assistant
PHYSICAL REQUIREMENTS
PREFERRED QUALIFICATIONS:
Job Type: Flex position
Application Questions
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Pay · $14-$16 an hour
Job Type: Full-time
Pay: $14.00 - $16.00 per hour
Expected hours: 40 per week
Benefits:
Schedule:
Education:
Experience:
Ability to Relocate:
Work Location: In person
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