New Accounts Representative jobs in Ogden, UT

Job description

Essential Duties

- Extract subcontractor and supplier payment applications and conditional lien waivers from Procore by the appropriate cut-off date for each assigned project.

- Contact subcontractors and suppliers by phone or e-mail those who have not submitted an application for payment and conditional lien waiver.

- Daily process, scan, and code supplier and miscellaneous job-related invoices.

- Import all pay applications for subcontractors, suppliers, and miscellaneous invoices monthly into TimberScan for approval by the Project Manager.

- When the invoices are in the TimberScan final review que, inspect each one to check for coding changes, make corrections (if any), finish for export, post Accounts Payable in Sage/Timberline, and print the invoices.

- File unpaid subcontractor invoices by project and by month.

- Collect, track, and file unconditional lien waivers by job, and scan into job file.

- Review check hold letters to determine outstanding, insurance, and supplier lien waiver compliance.

- Create and maintain a subcontractor, supplier, and third-party supplier lien release schedule for all projects. Update with each payment period.

- Before preparing monthly payments to subcontractors, search the Utah State Construction Registry to determine subcontractors and suppliers who have filed preliminary lien notices. Update the third-party supplier lien release schedule with new information immediately.

- Create a weekly hold list to inform the project management teams about suppliers/subcontractors who have missing documentation necessary for payment, verifying that the reasons the checks are being held are still valid.

- When a project is funded, review each subcontractor’s pay application for the applicable period to determine if all third-party subcontractor and supplier lien waivers have been provided, insurance requirements are met, and Davis-Bacon is in compliance, if applicable. If complete, give to the AP Senior Accountant for payment processing. If not complete, inform the subcontractor that their payment will be held, and file in the hold drawer.

- Reconcile vendor statements as directed.

- Assemble Lowe's bills monthly, highlighting charges for coding by Project Managers. Enter coded charges into Sage/Timberline and create a cover/spreadsheet of charges for review.

- Prepare daily disbursement register reflecting all checks disbursed and voided; distinguishing between types of voided checks, as assigned.

- When prompted by the Project Manager, print Owner Application for Payment, prepare a conditional lien waiver, obtain the signature from the CFO, and notarize the document. Enter the information in Sage/Timberline Billing, in Payment History in the job file, and in the Owner Pay Application Log in the Accounting file.

- Other duties as assigned.

Job Requirements

- Associate's Degree from two or four-year college or university; or 1 year related experience and/or training; or equivalent combination of education and experience.

- Skills include: Analytical, Problem solving, Technical Skills, Customer Service, Interpersonal Skills, Oral and Written Communication Skills, Teamwork, Quality Management, Cost Conscious, Diversity, Ethics, Organizational Support, Judgement, Motivation, Planning, Professionalism, Quality, Productivity, Safety and Security, Adaptable, Punctual, Dependable, Initiative, Innovative, etc.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• Do you have any experience in the Construction field? If yes, please describe your role.

Education:

• Associate (Preferred)

Work Location: In person