New Accounts Representative jobs in Santa Barbara, CA

El Encanto, A Belmond hotel, has been meticulously restored to capture all the romance and glamour that endeared it to both the local Santa Barbara community and visitors alike. Ninety-two quintessential, California-styled suites and bungalows dot the lush, terraced grounds featuring seven-acres of gloriously landscaped gardens with sweeping views of Santa Barbara and the Pacific Ocean. Original architectural features have been lovingly restored, including the historic, trellis-lined Arbor and Lily Pond. Modern additions to the expansive outdoor zero-edge pool and a new beautifully appointed boutique spa enhance the journey for today’s luxury-seeking guest.

This position is accountable for processing invoices, preparing payment to suppliers. Maintain files of Accounts Payable records and documents.

KEY JOB TASKS & RESPONSIBILITIES:

• Match invoices and/or packing slips to purchase orders. Compare prices, quantities ordered, received and billed. Only process invoices for payment with approved purchase orders or appropriate approvals.
• Set up vendor master accounts.
• Ensure proper coding on expenditure to departmental accounts, and post all invoices on monthly basis.
• Prepare manual and weekly check run according to the Hotel policy and procedures.
• Reconcile Accounts Payable ledger balance with vendor’s statement, and research any discrepancies as needed.
• Stamp “PAID” on all paid invoices and supporting documents.
• Maintain files of payment vouchers and check registers.
• Safeguard records and documents for all Accounts Payable section.
• Participate in the month end closing as it pertains to Accounts Payable.
• Responsible for journal preparation of provision and accrual accounts in relation to Accounts Payable at the month end closing.
• Perform other tasks or projects as assigned by the Financial

This job description is not intended to be exhaustive of all tasks that need to be performed but to give the general objectives to be achieved and may be modified from time to time to reflect the ever changing business environment.

QUALIFICATIONS REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Thorough knowledge in accounting concepts and bookkeeping.
• Knowledge of basic Accounts Payable procedures.
• Ability to reconcile accounts.
• Ability to operate Hotel Accounting computer system and personal computer.

Requirements

EDUCATIONAL AND REQUIRED SKILLS:

• One year: experience in the with Workday software (requisition, purchaser order)
• HMS experience to print folios.
• One year experience in office (administrative) tasks,
• Basis Excel knowledge

LANGUAGE SKILLS:

Ability to communicate fully in English with all levels of management and co-workers. Spanish will be an advantage. Ability to read and interpret documents and manuals. Ability to create, write and produce correspondence and documents. Ability to speak effectively and professionally before groups of customers or employees of organization.

Ability to communicate effectively with hotel vendors and staff.

High degree of professional integrity and be able to work in a safe, prudent and organized manner.

Ability to resolve problems effectively

MATHEMATICAL SKILLS:

Thorough knowledge in accounting concepts and bookkeeping and also have basic math skills.

REASONING ABILITY:

Ability to apply common sense understanding to direct or carry out furnished in written or oral or diagram instructions. Ability to interpret instructions and guidelines set by the hotel’s policy and procedures.

PHYSICAL DEMANDS:

Must be capable of sitting and working on a computer for extended periods of time. Able to walk throughout the hotel, distributing, or picking up supplies, and/or paperwork, quite a few times daily, also, one must be able to drive outside of hotel premises and deliver various materials.

WORK ENVIRONMENT:

Work conditions are mainly to work in a fast paced office, it tends to get busy as occupancy grows, or as seasons change. There is quite a bit of noise from all the surroundings, such as trucks loading, and unloading, and kitchen staff calling orders.

Benefits

El Encanto offers a full array of benefits, including medical, dental and vision coverage. In addition, the company pays for basic life and AD&D as well as short term disability. Team members can choose additional coverage to include voluntary life/AD&D, spouse life/AD&D, dependent life, critical care, hospital indemnity, accident and flexible spending.

The Company offers paid time off, sick pay, a 401(k) program with Company matching, and an employee assistance program. Team members enjoy free cafeteria meals and discounts on food and beverage, spa treatments, and retail boutique items.

The Discovering Belmond program offers complimentary accommodation for team members while on leisure travel outside their region at any Belmond hotel and resort. It also offers food and beverage at a discounted rate. In addition to the complimentary offerings, discounted rates are available for safaris, trains and cruises.

Location:

United States, Santa Barbara

Department:

Corporate Office & Business Support

Employment type:

Full-time

Experience: