New Policy Coordinator jobs in Syracuse, NY

About Us

New York Hemp Oil started as a small vegetable farm in Upstate New York 12 years ago has blossomed into a trailblazer in the emerging NYS cannabis industry—we’ve grown to become licensed cannabis farmers and processors, producing dozens of products for our in-house brands, all while honoring our history rooted in regenerative farming and building up community. We still grow the best certified organic veggies around and sell them through our CSA and at farmers’ markets.

At our roots, we are vegetable farmers who believe that our natural environment and all of its bounties are what truly sustain each and every one of us. We take pride in building our team around career-minded individuals that understand the importance of environmental and economic sustainability and social impact. As organic farmers first, we are aware of how profoundly all of these systems interact to affect the future of our business and our planet. That’s why our farm is Certified Organic, our employees are paid living wages, our products are ethically sourced and ethically priced, and our values are​ quality and transparency at every stage of the business.

We value diversity and inclusion in everything we do, including hiring staff. We are committed to a workforce with a diversity of abilities, backgrounds, and cultures.

Our Team

Our team is a fast-moving and extremely hard-hitting lineup of both thinkers and doers. We expect excellence from ourselves and each other, and we’re always pushing the envelope to do a better job today than we did yesterday. We’re serious about becoming a leader in the cannabis industry, and we know our small little farm will have an outsized impact on the NYS cannabis culture.

What You’ll Need

Working at a start-up is not for the faint-of-heart—it can be as exhausting as it is exhilarating. Do you dream of a job where no two days are the same, where multi-tasking and pivoting on a moment’s notice are the norm? We are looking for creative, resourceful people who embody adaptability, accountability, and grace under pressure. If this sounds like the perfect work environment for you, we’d love to hear from you.

Job Summary

We are in search of a dynamic, customer service-oriented self starter who thrives on multi-tasking, organizing, and getting things done! This position will be responsible for a variety of office administration functions, and under the direction of the HR/Office manager, will develop and coordinate procedures and office administrative systems to ensure staff have the tools they need to get their job done. If this sounds like the growth opportunity you’ve been looking for, please apply!

Responsibilities & Focus

• Manage/prioritize workflow daily, ensuring that deadlines are met and work is completed accurately
• Assist the HR/Office Manager with developing and maintaining effective administrative routines, protocols, and procedures
• Track and maintain business accounts for software such as Google Suite, Slack, Docusign, etc, periodically reconciling and investigating charges
• Manage building security software and employee access, in coordination with Facilities Manager
• Route contracts and other documentation for signature electronically using Docusign
• Respond to questions and requests for information
• Responsible for maintenance of office equipment, including computers, copiers, phone system, etc.
• Coordinating/organizing company-wide events
• Coordinate office IT needs, including coordination with IT consultant, under direction of HR/Office Manager
• Provide administrative support to HR/Office Manager including upkeep of employee records/filing and staff communication
• Support CFO on varied projects that could include administering and tracking grants, drafting or reviewing contracts, etc.
• Maintain office supplies by checking inventory and ordering items
• Manage office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies
• Provide varied administrative support to other departments within the organization, as needed
• Maintain strict confidentiality with regard to employee information
• Maintain polite and professional communication via phone, email, and mail
• Handle multiple projects as assigned
• Handle sensitive information in a confidential manner
• Perform other duties as assigned

*The company reserves the right to add or change duties at any time.

Qualifications & Skills

• Ability to multi-task and prioritize in a fast-paced environment
• Friendly, customer service-oriented personality with the ability to maintain composure under pressure
• Possesses exceptional organizational skills
• Ability to problem solve and troubleshoot issues as they arise
• Exercises good judgment and possesses critical thinking skills
• Ability to lead projects or function in a support role, as appropriate
• Proficiency with common word processing and spreadsheet software
• Excellent written and oral communication skills
• Must have reliable transportation
• Must be able to remain in a stationary position 50% of the time.

Education / Experience

• HS Diploma or equivalent, some college preferred
• 2-4 years administrative support experience

And by the way, we're not stuffy and corporate around here. We protect our culture and care about your work environment. Our leadership really communicates and listens! Because of that, we offer perks and benefits such as:

• Casual dress work environment
• Free vegetables from the farm
• Free gym membership at Vine Health & Fitness
• 1 Free monthly Head & Heal product (based on availability)
• Employee discount on Head & Heal CBD products

Equal Employment Opportunity Employer

All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other factors prohibited by law.

NYHO Core Values:

• We take pride in our work and the strength of our team.
• We are passionate about Cannabis and its ability to have a positive impact.
• We believe that our agility allows us to solve problems, while remaining flexible and nimble.
• Honesty and Integrity are at the core of everything we do.
• We are industry innovators and thought leaders.
• We approach everything with a positive attitude.
• We work hard and have fun doing it.
• We are a real company.

Job Type: Full-time

Pay: $19.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Employee discount
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Administrative support: 2 years (Required)
• Bookkeeping/Accounting support: 2 years (Required)
• Slack: 2 years (Preferred)
• Google Suite: 2 years (Preferred)
• DocuSign: 2 years (Preferred)
• Drafting & Reviewing Contracts: 1 year (Preferred)
• Grant tracking: 1 year (Preferred)
• Events management: 1 year (Preferred)

Work Location: In person