Occupational Medicine Director jobs in Kansas City, KS

At Conservative Care Occupational Health smooth processes and systems are the key to our success. We’re looking for an office manager who has excellent organizational skills and a personable disposition to keep us thriving. The ideal candidate will have a natural flexibility in handling day-to-day routines as well as surprises. The office manager will provide strong, reliable support for operations by creating procedures and communicating them clinic wide, and by maintaining employee safety. This person will also help us achieve organizational efficiency by nurturing a positive, inclusive work environment. Conservative Care Occupational Health Clinic is an equal opportunity employer and a drug free workplace.

Job Responsibilities

• Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment
• Oversee day-to-day office activities as main point of contact in reception area, and keep management informed regularly via performance reports
• Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; maintaining file systems; mailing and shipping packages; and updating contacts database and employee lists
• Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate deliveries when requested
• Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested
• Manage the monthly budget to ensure the financial future of the clinic
• Overall responsible for medical and non-medical supplies for the entire clinic
• Ensure peak operations for the organization and implement preventive measures for potential issues
• Implement policies and procedures, measure outcomes against standards, and improve operational flow
• Coordinate internal and external resources, and cultivate relationships with vendors
• Respond to requests and questions about office operations

Required Skills and Qualifications

• Two or more years of experience in office management
• Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability
• Ability to learn the primary functions of each job in the clinic
• Ability to motivate staff and build esprite de corps
• Proficiency with office applications, and aptitude for learning new software and systems
• Ability to maintain confidentiality of company information
• Bachelor’s degree or equivalent
• Experience in developing internal systems
• Advanced computer skills and experience with online platforms

Benefits

• Monday - Friday schedule, no weekends
• Employer match 401(K) plan
• Paid time off and sick leave
• Medical, dental, and vision insurance