Office Manager oversees and manages the daily activities of office staff to ensure efficient operations, service delivery and expense control. Develops and implements procedures and policies for all administrative activities. Being an Office Manager typically manages record-keeping, document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/scheduling, and other related internal operations. Oversees the selection of vendors and the purchase of office equipment and supplies. Additionally, Office Manager coordinates resources to troubleshoot, determine the best solutions, and solve problems. Tracks and analyzes operational costs and monitors budget. Recruits, trains, and coaches office staff to achieve optimal performance. May require a bachelor's degree. Typically reports to a head of a unit/department. The Office Manager supervises a group of primarily para-professional level staffs. May also be a level above a supervisor within high volume administrative/ production environments. Makes day-to-day decisions within or for a group/small department. Has some authority for personnel actions. To be an Office Manager typically requires 3-5 years experience in the related area as an individual contributor. Thorough knowledge of functional area and department processes. (Copyright 2024 Salary.com)
Title: Office Manager
Reports to: Executive Director
Status: Regular Full time (RFT); 40 hrs/wk
Classification: At-will, hourly, non-exempt
Compensation: $16-18/hour
Position Summary
The Office Manager supports Hartley Nature Center’s (HNC) mission delivery by managing membership and program databases, maintaining organizational records, processing incoming payments/donations via Quickbooks, answering phones, directing calls, responding to email inquiries, updating program reports, assisting with program registrations and special events, among other duties.
Responsibilities
This is not a comprehensive list of responsibilities and other duties not listed here may be assigned.
Essential Qualifications and Requirements
Work Environment and Physical Demands
Must be able to sit for long stretches of time, lift up to 40 pounds and occasionally work outside in a nature center/park setting
Benefits
Hartley is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, creed, sexual orientation/identity/expression, marital status, or familial status.
How to Apply
Please send your resume, cover letter and a list of three professional references to:
Kue Xiong at office@hartleynature.org
No phone inquiries, please.
Job Type: Full-time
Pay: $16.00 - $18.00 per hour
Expected hours: 40 per week
Benefits:
Schedule:
Experience:
Ability to Commute:
Ability to Relocate:
Work Location: In person
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