Office Manager jobs in Mesa, AZ

Job Description

Office Manager

Noble Building LLC

Job title: Office Manager, Payson, AZ

About Our Company

Noble Building is a family-owned company specializing in the construction of Custom Built homes, additions, extensions, and remodels. We are looking for an organized and efficient Office Manager to join our team and help us continue to thrive.

Key Responsibilities

• Bookkeeping and Financial Management: Maintain accurate financial records, including accounts payable and receivable, payroll processing, bank reconciliations, and general ledger entries using QuickBooks.
• Financial Reporting: Generate financial reports such as balance sheets, profit and loss statements, and cash flow statements. Provide regular financial updates to the management team.
• Budgeting and Forecasting: Assist in the development and monitoring of budgets.
• Collections of Accounts Receivable: Implement a standardized process for collecting payments from customers promptly and efficiently, ensuring financial stability and customer satisfaction.
• Expense Tracking: Monitor and control expenses by reviewing and reconciling expense reports, verifying vendor invoices, and preparing cash flow reports.
• Data Entry and Record Keeping: Accurately enter financial data into QuickBooks and maintain organized and up-to-date financial records and files.
• Administrative and Logistics Support: Provide general administrative support, such as answering phone calls, responding to emails, scheduling appointments, receiving and picking up packages and materials, and assisting with office management tasks.
• Software Maintenance: Stay updated with the latest QuickBooks features and updates. Troubleshoot and resolve any software-related issues or errors.
• Communication and Collaboration: Collaborate with internal teams to gather necessary financial information and ensure effective communication regarding financial matters.
• Facility Management: Maintain a well-organized, clean, and functional office space.
• Compliance and Auditing: Assist in internal and external audits by providing necessary financial documentation and supporting the audit process.

Requirements:

• Bachelor's degree in business administration, management, or a related field (preferred).
• Valid driver's license.
• Proficiency in using Google Calendar, Microsoft Office (especially Excel), and QuickBooks software for bookkeeping and financial management.
• Strong understanding of accounting principles and practices.
• Excellent attention to detail and accuracy in data entry and financial record-keeping.
• Ability to generate financial reports and analyze financial data.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Prior experience in administrative or bookkeeping roles is preferred.

What We Offer:

• Competitive salary and benefits package
• Opportunity to work in a fast-paced and dynamic environment
• A chance to make a real impact on a growing company
• A supportive and collaborative team culture

How to Apply:

Please submit your resume and cover letter to noblebuildingllc@yahoo.com. Include "Office Manager Application" in the subject line.

Noble Building LLC is an equal-opportunity employer.

Job Type: Full-time

Pay: $19.69 - $23.00 per hour

Expected hours: No more than 40 per week

Schedule:

• 8 hour shift

Ability to Relocate:

• Payson, AZ 85541: Relocate before starting work (Required)

Work Location: In person