Office Manager jobs in New York, NY

Office Manager oversees and manages the daily activities of office staff to ensure efficient operations, service delivery and expense control. Develops and implements procedures and policies for all administrative activities. Being an Office Manager typically manages record-keeping, document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/scheduling, and other related internal operations. Oversees the selection of vendors and the purchase of office equipment and supplies. Additionally, Office Manager coordinates resources to troubleshoot, determine the best solutions, and solve problems. Tracks and analyzes operational costs and monitors budget. Recruits, trains, and coaches office staff to achieve optimal performance. May require a bachelor's degree. Typically reports to a head of a unit/department. The Office Manager supervises a group of primarily para-professional level staffs. May also be a level above a supervisor within high volume administrative/ production environments. Makes day-to-day decisions within or for a group/small department. Has some authority for personnel actions. To be an Office Manager typically requires 3-5 years experience in the related area as an individual contributor. Thorough knowledge of functional area and department processes. (Copyright 2024 Salary.com)

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Administrative Assistant and Office Manager
  • NYC Based Construction Manager and GC
  • New York, NY FULL_TIME
  • We are a growing general contracting company representing both tenants and landlords across the continental US. We are based out of Long Island City Queens, NY. This position requires applicants who are committed to in-person, full time and timely attendance. You will be expected to work Monday - Friday from 8am-4pm or 9am-5pm if needed. English fluency is required and multi-lingual is nice to have.

    Please see the list below for an example of your expected responsibilities:

     

    Office Duties Daily:

    · Answer and screen calls.

    · Open, date, sort and distribute all incoming mail. Scan, save and email correspondence and signed waivers to team members.

    · Stamp, record in log folder and drop-off outgoing company mail.

    · Receive, record, and distribute incoming FedEx, UPS, and USPS packages.

    · Prepare FedEx labels as requested, record in mail log and arrange pick-up/drop off. Email tracking number to person requesting label.

    · Assist with requests as needed such as orders, online payments, retrieval of folders in cabinets.

    Office Duties Weekly:

    · Enter new company contacts and update existing contacts as requested.

    · Enter new clients and employees in company contacts.

    · Replenish all company office supplies including but not limited to:

    o both bathrooms (Toilet paper, tissues, paper towels, hand soap, disinfecting wipes.etc).

    o kitchen (coffee, espresso, soap, towels, dishwasher, milk, sugar, cutlery.etc).

    o office (folders, pads, binders, pens, highlighters, clips, paper, ink.etc).

    o Order supplies for cleaning lady as required.

    · Troubleshoot and schedule service calls for copiers.

    · Prepare charge request for toner and paper supplies for copiers, OCE Plotwave not included in service agreement. Submit for approval prior to ordering.

    Admin Duties Daily:

    · Request certificates, policy & endorsement copies and W9 forms from subcontractor for new jobs. Review certificates for accuracy. Submit for vetting.

    · Request COI renewals and updated endorsements/copies of policies from subcontractors. Update Sage and job folders.

    · Receive and record packages delivered for projects (record in package log, take pictures, scan packing slips).

    · Match packages against emails / furniture & lighting schedules. Send emails with pictures and packing lists to team members and client for confirmation.

    · Mark crates and packages according to destination as instructed.

    · Organize archive and loading space to accommodate packages.

    Admin Duties Weekly:

    · Print or scan drawings and arrange for delivery to jobsite as requested.

    · Archive documents as needed. Assist with purging of archived documents.

    · Scan, save and email subcontractor / vendor invoices and statements to team members.

    · Scan, save and email bank statements, loan payments and bills.

    · Scan, save and email Amex receipts and charges to team members.

    · Email EZ Pass, Metro Cards, Park NYC, and Microsoft charges when notified.

    · Scan and file subcontractor and vendors checks and lien waivers.

    · Distribute checks to subs / vendors once original waivers received – via mail or in person.

    · Enter check information into mail log and save scan in job folders - Accounting folder. For audit purposes - Update GL & WC Audit book with updated COIs, and log office supplies ordered.

    · Receive and set aside 1099 for tax purposes starting the beginning of year. Provide to accounting when requested.

     

    Monthly As Required - Administrative Assistant and Office Manager Duties

    · Update and refill postage meter as needed.

    · Request additional container pick up if needed. (Avid Waste)

    · Order clothing and accessories for CIS employees as needed (shirts, pants, hard hats)

    · Provide meter readings for copiers & OCE Plotwave.

    · Report any issues found in office such as issues with A/C units or boiler. Contact company for service as instructed.

     

    The Office Administrator shall demonstrate the ability to multi-task, work under pressure both independently and in a team environment, seek creative means to problem-solve and be passionate and energetic about their work product. We offer compensation that is competitive with industry standard and is commensurate with work experience.

  • 3 Days Ago

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Office Manager
  • NYC Office Of The Mayor
  • New York, NY FULL_TIME
  • MOCJ seeks a highly motivated and detail-oriented Office Manager to support the programs, initiatives, and teams across the Office. Under the supervision of the Chief Operating Officer, the Office Man...
  • 2 Days Ago

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Office Manager
  • Riverdale Dental Office
  • Bronx, NY FULL_TIME
  • Multi-specialty state-of-the-art dental office in Riverdale, Bronx is looking for an experienced, responsible dental office manager. Knowledge of Dentrix is a must. Good salary and benefits Job Type: ...
  • 12 Days Ago

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Dental Office Manager
  • Riverdale Dental Office
  • Bronx, NY FULL_TIME
  • Multi-specialty state-of-the-art dental office in Riverdale, Bronx is looking for an experienced, responsible dental office manager. Knowledge of Dentrix is a must. Good salary and benefits Job Type: ...
  • 23 Days Ago

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Dental Office Manager
  • TUCKAHOE DENTAL OFFICE
  • Tuckahoe, NY FULL_TIME
  • The established stress-free multi-specialty dental office in Tuckahoe, NY is looking for a full-time experienced dental office manager. Knowledge of Dentrix is a must. Good salary and benefits Job Typ...
  • 23 Days Ago

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Coffee Shop Manager
  • Office Hours
  • New York, NY FULL_TIME
  • Multi Unit Front of House Manager for Office Hour Grab & Go Coffee Shop DMK is a rapidly growing national hospitality company and seeking a multi-unit manager to oversee two of its cafes. Founded and ...
  • 21 Days Ago

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0 Office Manager jobs found in New York, NY area

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Office Manager
  • Uncommon Schools
  • New York, NY
  • Company Description Uncommon Schools is a nonprofit network of high-performing, public charter schools providing an outs...
  • 3/28/2024 12:00:00 AM

U
Office Manager
  • Uncommon Schools
  • Newark, NJ
  • Company Description Uncommon Schools is a nonprofit network of high-performing, public charter schools providing an outs...
  • 3/28/2024 12:00:00 AM

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Front Office Manager
  • Hilton Garden Inn - Central Park South
  • New York, NY
  • Overview: Opportunity: Front Office Manager Manage hotel front office operations in accordance with established guest se...
  • 3/28/2024 12:00:00 AM

2
Office Manager
  • 24 Seven Talent
  • New York, NY
  • Our client is a global fashion brand delivering quality apparel for men, women and children. Office Manager Responsibili...
  • 3/28/2024 12:00:00 AM

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Front Office Manager
  • Dream Midtown
  • New York, NY
  • At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing...
  • 3/27/2024 12:00:00 AM

A
Office Manager
  • AFC Urgent Care
  • North Bergen, NJ
  • Job Description Job Description To manage operations for an urgent care clinic. Manage all non-physician clinic staff. E...
  • 3/27/2024 12:00:00 AM

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Front Office Manager
  • Holiday Inn Express - Water Street
  • New York, NY
  • Overview: Opportunity: Front Office Manager Manage hotel front office operations in accordance with established guest se...
  • 3/26/2024 12:00:00 AM

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Office Manager
  • Independence Care System
  • Brooklyn, NY
  • The Office Manager is responsible for managing the effective operation of all ICS locations, providing support to care m...
  • 3/26/2024 12:00:00 AM

The City of New York, usually called either New York City (NYC) or simply New York (NY), is the most populous city in the United States. With an estimated 2017 population of 8,622,698 distributed over a land area of about 302.6 square miles (784 km2), New York is also the most densely populated major city in the United States. Located at the southern tip of the state of New York, the city is the center of the New York metropolitan area, the largest metropolitan area in the world by urban landmass and one of the world's most populous megacities, with an estimated 20,320,876 people in its 2017 M...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Office Manager jobs
$89,720 to $120,681
New York, New York area prices
were up 1.6% from a year ago

Office Manager in Lubbock, TX
Previous experience as a Front office manager or Office administrator would be an advantage.
November 30, 2019
Office Manager in Florence, AL
Hence, Office Managers may choose to pursue additional degrees and courses in fields such as Education or Hospitality.
October 12, 2019
Office Manager in Lafayette, LA
Office manager jobs vary across industries, with the hospital & health care and construction industries claiming a number of office managers.
September 28, 2019