Office Manager jobs in San Jose, CA
Office Manager oversees and manages the daily activities of office staff to ensure efficient operations, service delivery and expense control. Develops and implements procedures and policies for all administrative activities. Being an Office Manager typically manages record-keeping, document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/scheduling, and other related internal operations. Oversees the selection of vendors and the purchase of office equipment and supplies. Additionally, Office Manager coordinates resources to troubleshoot, determine the best solutions, and solve problems. Tracks and analyzes operational costs and monitors budget. Recruits, trains, and coaches office staff to achieve optimal performance. May require a bachelor's degree. Typically reports to a head of a unit/department. The Office Manager supervises a group of primarily para-professional level staffs. May also be a level above a supervisor within high volume administrative/ production environments. Makes day-to-day decisions within or for a group/small department. Has some authority for personnel actions. To be an Office Manager typically requires 3-5 years experience in the related area as an individual contributor. Thorough knowledge of functional area and department processes. (Copyright 2024 Salary.com)
Recently Added Office Manager jobs
RWSHR - Conference Services Manager
- Conference Services Manager
-
Menlo, CA
FULL_TIME
-
OVERVIEW/BASIC FUNCTION:Under the supervision of the Director of Catering is responsible for all aspects and functions of the Conference Services in accordance with Hotel standards. Coordinates arrangements and details for clients' functions.RESPONSIBILITIES• Maintain complete knowledge of and comply with all departmental policies, service procedures and standards.• Ensure that standards are maintained at a superior level daily.• Prepare ‘call report’ on daily basis.• Maintain contact with ongoing clients on a regular basis. Anticipate guests’ needs, respond promptly, and acknowledge all guests, however busy and whatever time of day.• Be familiar with all Hotel services/features and local attractions/activities to respond to guest inquiries accurately.• Maintain complete knowledge of:o Daily scheduled group functions, times, locations, amount of people and specified requirements.o Location of all Hotel function space and names of rooms.o All styles of meeting and Banquet room settings.o Correct maintenance and use of equipment.o All Departmental/hotel policies and procedures.o All safety guidelines.• Suggest, confirm, and finalize menus for clients.• Monitor services provided by banquet staff.• Coordinate activities of catering department with other departments to ensure excellent service to guests.• Assist in preparing weekly and monthly reports and forecasts.• Participate in quality control activities.• Interact in courteous and professional manner with all guests, staff, and community members.• Respond in a courteous, professional, and rapid manner in order to resolve all guest and staff difficulties.• Apply principles of logical thinking to a wide range of nonstandard intellectual and practical problems to perform and direct many varied and complex tasks.• Interact with people beyond giving and receiving instructions, particularly interaction with supervisor, subordinates, co-workers, and guests in completing assignments, resolving staff and guest complaints.• Create & maintain all group resumes and group meeting requirements and organize into chronological order.• Conduct weekly Resume Meetings.• Conduct Pre-Convention Meetings.• Attend BEO Meetings which are held twice a week on Tuesday and Thursday.• Inspect set-ups; check for cleanliness, neatness and agreement with group requirements and departmental standards; rectify deficiencies with respective personnel.• Meet group coordinator/host(ess) prior to function, make introduction and ensure that all arrangements are agreeable.• Coordinate group's requests for additions/changes to scheduled arrangements.• Maintain a personal organization system for files and paperwork within departmental guidelines.• Ability to effectively handle multiple accounts and priorities, to ensure the successful completion of all job duties and client responsibilities.• Contact client and maintain effective communication throughout planning and while on site to insure successful completion of convention.• All other duties as required.QUALIFICATIONS• Experience: Minimum two years’ experience for a luxury or ultra-luxury property.• Education: College degree or equivalent work experience.• General Skills: Must be able to perform job functions with attention to detail, speed and accuracy; prioritize, organize and follow-up; be a clear thinker, remaining calm and resolving problems using good judgment; follow directions thoroughly; understand a guest’s service needs; work cohesively with co-workers as part of a team; work with minimal supervision; maintain confidentiality of guest information and pertinent hotel data.• Technical Skills: Knowledge of foods and wines; thorough knowledge of banquet service and operations; thorough knowledge of market in which hotel is competing; ability to generate sales; ability to effectuate quality and quantity control standards; ability to be resourceful, creative and maintain flexibility; ability to add and subtract three-digit numbers. Ability to perform mathematical operations, ability to access, input, analyze and retrieve information from computers; ability to maintain excellent relations with staff; ability to maintain staff and guest confidentiality at all times; ability to manage by example; ability to accept responsibility for actions of others; exceptional oral communication skills to ensure ability to negotiate and persuade guests and staff to achieve results beneficial to operation of hotel; ability to converse calmly with challenging guests, superiors and subordinates in sometimes intense emotional situations; ability to focus and maintain attention to performance of tasks despite frequent stressful, emergency, critical or unusual interruptions; ability to memorize, recollect and quickly retrieve dates, names, times and other data; ability to work and complete assignments on time despite frequent stressful, emergency, critical or unusual interruptions; ability to participate in all departmental and hotel-wide meetings.• Other. Teamwork, flexible, positive attitude, great written communication, and luxury experience preferred. Skilled in Outlook, Microsoft Office, Sales Force, Social Tables, Opera, and Microsoft Teams.• Language: Required to speak, read, and write English, with fluency in other languages preferred.• Physical Requirements: Must be able to exert physical effort in transporting 20 pounds, endure various physical movements throughout the work areas, reach up and down, remain stationary at times throughout work periods, and satisfactorily communicate with guests and co-workers to their understanding.• Licenses & Certifications: None required.Rosewood Sand Hill provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.PayThe salary range for this position is $65,000 to $85,000 annually. This is the pay range for this position that the Hotel reasonably expects to pay. This position is eligible for bonus.Decisions regarding individual salaries will be based on a number of factors, such as experience, type of hotel luxury experience, location, and education.
- 18 Days Ago
Account Manager - Commercial Lines Hybrid Opportunity
- Insurance Office of America
-
Pleasanton, CA
FULL_TIME
- *** This is a Hybrid Work Model based out of our Pleasanton, CA office*** Title: Account Manager - Commercial Lines Welcome to Insurance Office of America – one of the nation’s largest and premier pri...
- 1 Month Ago
Office Manager
- Intero Chiropractic
-
Pleasanton, CA
FULL_TIME
- Are you adept at navigating the challenges of a bustling office environment? Do you have a knack for leading teams and ensuring smooth operations? Intero Chiropractic is seeking an experienced office ...
- 10 Days Ago
Office Manager
- Robert Half
-
Los Altos, CA
PER_DIEM
- Robert Half is looking for a highly-skilled Office Manager to join a reputable company based in Los Altos, California. Are you ambitious and looking to grow your career? Then this Office Manager role ...
- 12 Days Ago
Office Manager
- Bay Area Activo
-
San Jose, CA
FULL_TIME
- Job Overview: We are seeking an experienced Office Manager to join our team. As the Office Manager, you will be responsible for overseeing the daily operations of our office and ensuring its smooth fu...
- 13 Days Ago
Office Manager
- Sidley Austin LLP
-
Palo Alto, CA
OTHER
- Summary Responsible for the day-to-day operations of the Palo Alto office in support of our clients and our lawyers. At the direction of the West Coast Director of Administration (DOA) and/or the Palo...
- 16 Days Ago
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0 Office Manager jobs found in San Jose, CA area
office management assistant
- DIABLO VALLEY DRUG AND ALCOHOL SERV
-
San Ramon, CA
- Job Description Job Description We are looking to hire an Office Management Assistant to join our team! You will be resp...
- 4/18/2024 12:00:00 AM
Legal Office Manager
- TBG | The Bachrach Group
-
Palo Alto, CA
- Our Team is helping a Prestigious Law Firm in Palo Alto, CA find a great Support Oversight Manager. Must have a BA Must ...
- 4/17/2024 12:00:00 AM
Executive Assistant Office Manager
- ADP - RNOOID0025926203
-
San Jose, CA
- Job Description Job Description Job Description: We are seeking a highly motivated and organized Executive Assistant to ...
- 4/17/2024 12:00:00 AM
Office Manager & General Administrator
- Quadric
-
Burlingame, CA
- Quadric.io is seeking a highly organized and efficient Office Manager & General Administrator to join our team. In this ...
- 4/17/2024 12:00:00 AM
Executive Assistant & Office Manager
- Vorticity Inc.
-
Redwood City, CA
- Job Description: We are seeking a highly organized and responsible Executive Assistant Office Manager to join our team. ...
- 4/16/2024 12:00:00 AM
Office Manager - Construction
- Everest Waterproofing and Restoration, Inc.
-
Redwood City, CA
- Job Description Job Description Everest Waterproofing and Restoration, Inc. is looking for a Construction Administrative...
- 4/16/2024 12:00:00 AM
Office Manager
- McCall Staffing Services
-
Hayward, CA
- Job Description Job Description Hybrid, On-site 2-3 days a week ESSENTIAL DUTIES AND RESPONSIBILITIES: • Ensure efficien...
- 4/14/2024 12:00:00 AM
Office Manager/Bookkeeper
- Dh Distribution
-
El Granada, CA
- Job Description Job Description DH Distribution is a small family owned business providing custom athletic solutions par...
- 4/14/2024 12:00:00 AM
About San Jose, California
San Jose is located at 37°20′07″N 121°53′31″W / 37.335278°N 121.891944°W / 37.335278; -121.891944. According to the United States Census Bureau, the city has a total area of 180.0 sq mi (466 km2), of which 3.4 sq mi (8.8 km2) (1.91%) is water, making it the fourth-largest California city by land area (after Los Angeles, San Diego and California City).
San Jose lies between the San Andreas Fault, the source of the 1989 Loma Prieta earthquake, and the Calaveras Fault. San Jose is shaken by moderate earthquakes on average one or two times a year. These quakes originate just east of the city on...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Office Manager jobs
$96,076 to $129,231
San Jose, California area prices
were up 2.9% from a year ago
were up 2.9% from a year ago
What does an Office Manager do?
Office Manager in Lubbock, TX
Previous experience as a Front office manager or Office administrator would be an advantage.
November 30, 2019
Office Manager in Florence, AL
Hence, Office Managers may choose to pursue additional degrees and courses in fields such as Education or Hospitality.
October 12, 2019
Office Manager in Lafayette, LA
Office manager jobs vary across industries, with the hospital & health care and construction industries claiming a number of office managers.
September 28, 2019