Office Services Assistant supports office administrative functions and processes with assistance, backup, and coordination duties. Assists with planning and coordinating office-wide processes such as facilities maintenance, space planning, moves, equipment installations, and other events or projects with internal and external stakeholders. Being an Office Services Assistant monitors inventory and places orders for office equipment, supplies, or provisions. Processes mail, invoices, employee expense reports, reimbursements, and petty cash. Additionally, Office Services Assistant tracks time reports, attendance or time cards. May act as backup for receptionist, phone coverage, or assist HR activities such as employee onboarding, interview coordination, training initiatives, and other special projects. May be responsible for performing company database or system administration tasks, including data input, reporting, user support, and upgrades. Addresses routine day-to-day problems or coordinates with stakeholders to obtain solutions. Requires a high school diploma or equivalent. Typically reports to a supervisor. The Office Services Assistant works under the close direction of senior personnel in the functional area. Possesses a moderate understanding of general aspects of the job. May require 0-1 year of general work experience. (Copyright 2024 Salary.com)
Description
Part Time (20 - 29 hours/week)
Pay: $15.00/hour
GENERAL STATEMENT OF DUTIES: To support Counseling Services with daily operations. Greet and/or assist clients and visitors of the agency. Answer phones and direct calls appropriately.
ESSENTIAL RESPONSIBILITIES:
1. Answer phone promptly in a professional and courteous manner and accurately obtain necessary information to route calls appropriately.
2. Ensure that all required intake, financial and clinical forms are obtained at client’s first appointment.
3. Check clients in upon arrival for appointments; accurately record any client missed/cancelled appointments.
4. At each client visit:
· Have client fill out client information form
· Collect co-pay/insurance deductible from client
5. Interact courteously with clients and visitors at all times and make every reasonable effort to respond to their concerns and requests as efficiently as possible.
6. Ensure that clinical information is released to outside agencies and individuals only upon receipt of an authorization from the client or legal guardian which meets the standards of F&CS. Upload the Release of Information to the client’s electronic record.
7. Maintain current knowledge of all applicable FCS policies/procedures and function according to these standards.
8. Comply with COA regulations, federal and state requirements, and educational/certification/registry requirements.
9. Other duties as assigned.
Requirements
QUALIFICATIONS: Must be able to meet agency requirements for criminal back ground check
MINIMUM EDUCATIONAL/LICENSURE REQUIREMENTS: High school diploma or GED preferred.
MINIMUM EXPERIENCE REQUIREMENTS: Prior clerical experience preferred.
0 Office Services Assistant jobs found in Akron, OH area