Office Services Assistant supports office administrative functions and processes with assistance, backup, and coordination duties. Assists with planning and coordinating office-wide processes such as facilities maintenance, space planning, moves, equipment installations, and other events or projects with internal and external stakeholders. Being an Office Services Assistant monitors inventory and places orders for office equipment, supplies, or provisions. Processes mail, invoices, employee expense reports, reimbursements, and petty cash. Additionally, Office Services Assistant tracks time reports, attendance or time cards. May act as backup for receptionist, phone coverage, or assist HR activities such as employee onboarding, interview coordination, training initiatives, and other special projects. May be responsible for performing company database or system administration tasks, including data input, reporting, user support, and upgrades. Addresses routine day-to-day problems or coordinates with stakeholders to obtain solutions. Requires a high school diploma or equivalent. Typically reports to a supervisor. The Office Services Assistant works under the close direction of senior personnel in the functional area. Possesses a moderate understanding of general aspects of the job. May require 0-1 year of general work experience. (Copyright 2024 Salary.com)
Job Summary:
We are seeking a highly organized and detail-oriented Office Assistant to join our team. The Office Assistant will be responsible for providing administrative support, managing calendars, assisting with customer support, and performing various office tasks. The ideal candidate will have excellent communication skills, strong computer skills, and the ability to multitask effectively. *This job requires some flexibility and afternoon hours are required, approximately 2-8pm. Saturdays approx 7:30am-2pm required. If you cannot work these hours, please do not apply*
Duties:
- Manage calendars and schedule appointments
- Answer phone calls and direct them to the appropriate staff members
- Greet visitors and provide them with necessary information
- Assist with customer support inquiries via phone, email, or in-person
- Perform general clerical duties, such as filing, photocopying, and data entry
- Maintain office supplies inventory and place orders when necessary
-Team player & able to function in fast paced environment
- Maintain a clean and organized office environment-wiping, vacuuming, swiffer
Qualifications:
- Previous experience in an office assistant or administrative role preferred
- Proficient in computerized systems and software, including Microsoft Office Suite
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent verbal and written communication skills
- Knowledge of medical office procedures is a plus
- Ability to maintain confidentiality and handle sensitive information with professionalism
- Strong phone etiquette and familiarity with phone systems
We offer competitive pay based on experience.
If you are a motivated individual who thrives in a fast-paced environment, we would love to hear from you. Please submit your resume for consideration.
Job Types: Full-time, Part-time
Pay: $16.00 - $21.00 per hour
Schedule:
Work Location: In person
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