Office Services Assistant supports office administrative functions and processes with assistance, backup, and coordination duties. Assists with planning and coordinating office-wide processes such as facilities maintenance, space planning, moves, equipment installations, and other events or projects with internal and external stakeholders. Being an Office Services Assistant monitors inventory and places orders for office equipment, supplies, or provisions. Processes mail, invoices, employee expense reports, reimbursements, and petty cash. Additionally, Office Services Assistant tracks time reports, attendance or time cards. May act as backup for receptionist, phone coverage, or assist HR activities such as employee onboarding, interview coordination, training initiatives, and other special projects. May be responsible for performing company database or system administration tasks, including data input, reporting, user support, and upgrades. Addresses routine day-to-day problems or coordinates with stakeholders to obtain solutions. Requires a high school diploma or equivalent. Typically reports to a supervisor. The Office Services Assistant works under the close direction of senior personnel in the functional area. Possesses a moderate understanding of general aspects of the job. May require 0-1 year of general work experience. (Copyright 2024 Salary.com)
About us
Caya Construction is a small business in Douglas, WY. We are agile, innovative and professional.
Our work environment includes:
Job Overview:
We are seeking a highly organized and detail-oriented Office Assistant to join our team. The Office Assistant will be responsible for providing administrative support, managing calendars, coordinating projects, and delivering exceptional customer service. This is a vital role in ensuring the smooth operation of our office.
Duties:
- - Oversee day-to-day operations of the office
- Ensure efficient and effective office workflow
- Coordinate and schedule appointments and meetings
- Maintain office supplies and equipment inventory
- Handle incoming and outgoing correspondence answer phone calls
- Work with a small team and able to multitask and work under pressure
- Implement and maintain office policies and procedures
- Ensure compliance with relevant regulations and laws
```Experience```
- Proven experience in office setting or a related field
- Strong knowledge of office procedures and systems
- Proficient in using office software, such as Microsoft, excel strong skills in quick books
- Familiarity with phone systems and other office equipment
- Excellent team management and leadership skills
- Strong clerical and administrative abilities
- Exceptional organizational skills with attention to detail be able to multitask
- Ability to prioritize tasks and meet deadlines
- Experience in budgeting and financial management is a plus as well as knowing how to do estimates for roofing & tree projects.
- Previous experience in a construction office setting preferred but will train the right candidate. Experience in design a plus and experience in builder trend software a plus.
- Manage calendars, schedule appointments, and coordinate meetings
- Provide customer support by answering inquiries and resolving issues
- Assist with project coordination, including tracking progress and deadlines
- Maintain an organized and tidy office space
- Greet visitors and provide front desk assistance
- Perform general administrative tasks such as data entry, copying, and scanning
- Assist with event planning and coordination
- Answer phone calls and direct them to the appropriate staff members
- Maintain confidentiality of sensitive information
Skills:
- Strong organizational skills with the ability to prioritize tasks effectively
- Proficient in calendar management and scheduling software
- Excellent customer service skills with a friendly and professional demeanor
- Ability to coordinate multiple projects simultaneously
- Strong attention to detail and accuracy in all tasks
- Previous experience in an administrative or office support role is preferred
- Knowledge of basic office equipment such as copiers, scanners, and printers
- Familiarity with event planning processes is a plus
- Exceptional phone etiquette and communication skills
Benefits:
- PAY is DOE we will do a 90 day probationary period and assess pay at that time again as well. There is potential for raises.
- Retirement plan options after 1 year
If you are a self-motivated individual with excellent organizational skills and a passion for providing exceptional administrative support, we would love to hear from you. Apply today to join our team as an Office Assistant!
Job Types: Full-time, Part-time
Pay: $16.61 - $17.76 per hour
Expected hours: 20 – 40 per week
Benefits:
Schedule:
Work Location: In person
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