Office Services Assistant jobs in Chicago, IL

Terms of Employment:

• Start Date: Immediately

• Responsible to: Assistant Superintendent or designee

• Location: District Office

• Calendar: Year-Round Employee - 261 days

• Daily Schedule: 7:00 am - 3:30pm

• Hours Per Day: 8.0 hours per day with a 30-minute unpaid lunch

• Hourly Rate: $13.01

• Benefits: Eligible for medical benefits and paid leave. IMRF participation is required

Minimum Qualifications:

• High school diploma or equivalent
• Previous secretarial experience preferred
• Microsoft Office and Google Docs experience with strong computer skills 
• Candidate must be detail-oriented with excellent oral and written communication skills
• Excellent time management skills and adaptability to a changing work environment
• Ability to work efficiently under minimum supervision with frequent interruptions
• Demonstrate punctuality and good attendance
• Candidate must respect the confidentiality of sensitive information
• Work with staff, students, parents, and the general public in a professional and appropriate manner

Responsibilities / Duties:

• Must perform all responsibilities in a professional manner consistent with district policy and practices.
• Answer, screen, and make phone calls as needed. 
• Monitor the office door.
• Greet and assist visitors, staff, and/or students as needed.
• Receive, distribute, organize, file, etc documents received in the office.
• Perform the usual office routines and practices associated with a busy, productive, and efficiently operating office
• Assist with special office projects.
• Remain current and knowledgeable about the office activities. 
• Organize and post announcements, signs, and/or communications.  
• Perform other relevant duties as assigned.