Office Services Assistant supports office administrative functions and processes with assistance, backup, and coordination duties. Assists with planning and coordinating office-wide processes such as facilities maintenance, space planning, moves, equipment installations, and other events or projects with internal and external stakeholders. Being an Office Services Assistant monitors inventory and places orders for office equipment, supplies, or provisions. Processes mail, invoices, employee expense reports, reimbursements, and petty cash. Additionally, Office Services Assistant tracks time reports, attendance or time cards. May act as backup for receptionist, phone coverage, or assist HR activities such as employee onboarding, interview coordination, training initiatives, and other special projects. May be responsible for performing company database or system administration tasks, including data input, reporting, user support, and upgrades. Addresses routine day-to-day problems or coordinates with stakeholders to obtain solutions. Requires a high school diploma or equivalent. Typically reports to a supervisor. The Office Services Assistant works under the close direction of senior personnel in the functional area. Possesses a moderate understanding of general aspects of the job. May require 0-1 year of general work experience. (Copyright 2024 Salary.com)
NEWTOWN PUBLIC SCHOOLS
August 15, 2023
Position: Central Office Administrative Assistant / Pupil Services / Internal Only
35 Hours/Week
Location: Central Office
Starting Date: October 2, 2023
Work Year: 42 Weeks
Job Responsibilities:
Assist district elementary and intermediate schools in scheduling PPT meetings,
coordination with parents, staff and outside evaluators
Prepare invitations and various mailings
Assist in handling and filing of confidential special education records
Experienced in use of Microsoft Word and Excel Applications, experience preferred with
programs such as PowerSchool
Basic knowledge of special education process and procedures
Complete tasks in a timely manner in an environment that may be fast paced or noisy
Ability to work with staff and parents
Collaborate appropriately and respectfully
Answer phones, transfer calls, take messages
Work with Special Education Teachers with regard to maintenance of student IPADS
and Apps
Other duties as requested by Director of Pupil Services
Qualifications:
Minimum 1-2 years clerical experience
High school diploma
Remuneration: $ 27.84 / Hour (salary may be reduced by 3% during the initial 90-day
probationary period)
The Newtown Public School District values the benefits that a diverse workforce brings to our students and
community. We are committed to recruiting, supporting, mentoring, coaching and retaining a highly motivated,
diverse, dedicated, and enthusiastic staff. We welcome your interest in joining us and look forward to meeting you!
APPLICATION PROCEDURE: Please apply on line through the following link by 9/13/23:
www.applitrack.com/newtown/onlineapp/
The Newtown Public School District is committed to a policy of equal opportunity/affirmative action for all qualified persons. The
Newtown Public School District does not discriminate in any employment practice, education program, or educational activity on the
basis of race, color, religion, sex, age, national origin, ancestry, alienage, marital status, sexual orientation, gender identity or
expression, disability, pregnancy, genetic information, veteran status, status as a domestic violence victim or any other basis
prohibited by Connecticut state and/or federal nondiscrimination laws, except in the case of a bona fide occupational qualification.
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