Office Services Assistant jobs in Laramie, WY

Western EcoSystems Technology, Inc. (WEST), a dynamic medium size consulting firm with offices across the United States, is looking for a temporary Office Assistant/Receptionist in our Laramie, Wyoming office. Since 1990, WEST has grown to be one of the premier environmental and statistical consulting firms in the United States. WEST has a permanent core of professionals with broad experience in basic and applied ecological studies and the sophisticated analysis of natural resource data.

Please click here to see what benefits WEST offers!

Key Details:

• Compensation: $13/hr, 20 hrs a week
• Location: Laramie, WY
• Start Date: December 19, 2022
• End Date: Variable
• Additional Details: Potential for advancement and full time employment built into the position.

Job Description:

• Function as the receptionist including greeting guests and answering questions as well as maintaining the reception area.
• Answer and direct incoming calls to the appropriate party.
• Maintain phone system information, including telephone programming, voice mail administration, telephone features.
• Route and manage electronic faxes.
• Provide typing, spreadsheet preparation, and other clerical support as requested.
• Copy, bind, and mail documents.
• Receive and distribute mail; distribute UPS, Federal Express, and other deliveries.
• Prepare outgoing mail, Federal Express, and UPS packages.
• Understand building security systems and maintain keys for new staff.
• Assist in keeping building security system and fire extinguishers serviced and up to date.
• Understand role in Crisis Management Plan and Business Emergency Plan, participate in training, and be prepared to assist in a crisis event.
• Manage tasks associated with various meeting functions, webinars, and the conference rooms.
• Coordinate office-wide social events and assist with holiday events as requested.
• Make travel arrangements for employees as requested.
• Assist with marketing and conference logistics.
• Manage all recycling needs.
• Miscellaneous office tasks as assigned by manager/supervisor.

This is a general description of the responsibilities for this position and is not inclusive of all the duties which may be associated with this position.

Requirements:

• High school graduate.
• Two years recent administrative support experience desired.
• Proficient using MS Word and Excel.
• Must be able to interact professionally with diverse personalities.
• Demonstrate and provide examples of organizational skills and customer-focused attitude.
• Independent judgment to plan, prioritize, and organize diverse workload.
• Must have previous experience handling confidential information.
• Job requires the person filling this position be able to appear for work on time, to follow instructions from manager, to interact effectively with coworkers and clients, to maintain positive attitude, and to accept guidance and constructive criticism.

WEST is committed to providing a safe and healthy work environment for everyone and highly recommends all prospective hires be fully vaccinated for COVID-19 prior to their start date. While WEST does not currently require vaccinations, please be aware that WEST has a mandatory vaccination policy in place should local, state or federal law require vaccinations. Additionally, WEST has certain clients that require all personnel to be vaccinated prior to working on their projects, so individuals will be required to be fully vaccinated and provide proof of vaccination prior to working on those projects. As an exception, employees may also request a Medical or Religious exemption from the vaccine requirement and the request must be supported by a doctor for a medical exemption or by a statement from the employee outlining a sincerely held belief to qualify for a religious exemption. Please contact us if you have any questions.

After an offer of employment is made, the candidate must successfully pass a pre-employment background check, drug screening, and a DMV records check that meets WEST’s minimum criteria to operate a motor vehicle on behalf of the company. A valid driver’s license will be required. Candidates must adhere to all health and safety requirements.

WEST provides equal employment opportunities to all individuals regardless of their race, color, religion, gender identity or expression, age, sex, sexual orientation, national origin, disability status, genetics, and any protected veteran status, and any other characteristic protected by federal, state or local law. Further, WEST takes affirmative action to ensure that all individuals are treated fairly, and without discrimination, for recruitment, selection, advancement and every other term and privilege associated with employment.