Office Services Assistant supports office administrative functions and processes with assistance, backup, and coordination duties. Assists with planning and coordinating office-wide processes such as facilities maintenance, space planning, moves, equipment installations, and other events or projects with internal and external stakeholders. Being an Office Services Assistant monitors inventory and places orders for office equipment, supplies, or provisions. Processes mail, invoices, employee expense reports, reimbursements, and petty cash. Additionally, Office Services Assistant tracks time reports, attendance or time cards. May act as backup for receptionist, phone coverage, or assist HR activities such as employee onboarding, interview coordination, training initiatives, and other special projects. May be responsible for performing company database or system administration tasks, including data input, reporting, user support, and upgrades. Addresses routine day-to-day problems or coordinates with stakeholders to obtain solutions. Requires a high school diploma or equivalent. Typically reports to a supervisor. The Office Services Assistant works under the close direction of senior personnel in the functional area. Possesses a moderate understanding of general aspects of the job. May require 0-1 year of general work experience. (Copyright 2024 Salary.com)
Sellersburg Healthcare Center, a member of the CommuniCare Family of Companies is currently recruiting for an Assistant Business OfficeManager to join our team.
PURPOSE/BELIEF STATEMENT:
The position of Assistant Business Office Manager is responsible for maintaining CHS business office policies and assisting with A/R and Resident Funds. The position must function as both a team member and leader to ensure that work is accomplished and quality service is delivered, supporting team members and leading the way in celebrating team successes. While focusing on delivering quality service, the position must also manage the resources within their control and assist others in managing resources.
JOB DUTIES & RESPONSIBILITIES
Make Daily Deposits to facility bank account.
Assist with Reviewing monthly statements for accuracy
Provide assistance with maintaining up to date information with Collection Blitz Log and Medicaid Pending Log - weekly
Identify and assist with the preparation of adjustments, attach supporting documentation - submit to Executive Director for approval
Assist with Maintaining monthly A/R duties
Post Ancillaries
Post Daily Census Activity
Post Daily Cash (if applicable)
Maintain Accurate bed hold utilization log.
Notify resident/responsible party at start and end of bed hold of remaining days available in calendar year.
Assist with completion of insurance forms as needed.
Provide assistance with answering questions and provides information to families and residents
Provide assistance with outbound mailings, provide sufficient postage as needed
Orders office supplies for entire building and controls available resources
Maintain resident accounts.
Attend and participate in scheduled training, education classes, and orientation programs to maintain and enhance quality of care.
Perform other related activities as assigned or requested.
Maintain and work within established departmental, center, and home office policies and procedures, objectives, quality improvement program, and safety, environmental and infection control standards.
QUALIFICATIONS KNOWLEDGE/SKILLS & ABILITIES
Prior work/life experiences, preferably in a healthcare setting.
Prior supervisory experience and management training.
Prior experience preferably with related software applications.
Must possess a thorough understanding of accounts receivable/collections, resident funds, and management of information systems.
Must have the ability to make independent decisions when circumstances warrant such action
Must be able to deal tactfully with team members, other staff, residents, family members, visitors, government agencies, and the general public
Must be willing to seek out new methods and principles and be willing to incorporate them into practices
Basic computer literacy and skills
Benefits
As a CommuniCare employee you will enjoy competitive wages and PTO plans. We offer full time employees a menu of benefit options from life and disability plans to medical, dental, and vision coverage from quality benefit carriers. We also offer 401(k) with employer match and Flexible Spending Accounts.
About Us
A family-owned company, we have grown to become one of the nations largest providers of post-acute care, which includes skilled nursing rehabilitation centers, long-term care centers, assisted living communities, independent rehabilitation centers and long-term acute care hospitals (LTACH). Since 1984, we have provided superior, comprehensive management services for the development and management of adult living communities. We have a single job description at CommuniCare, "to reach out with our hearts and touch the hearts of others." Through this effort we create "Caring Communities" where staff, residents, clients and family members care for and about one another.
Employment Type: FulltimeClear All
0 Office Services Assistant jobs found in Louisville, KY area