Office Services Assistant supports office administrative functions and processes with assistance, backup, and coordination duties. Assists with planning and coordinating office-wide processes such as facilities maintenance, space planning, moves, equipment installations, and other events or projects with internal and external stakeholders. Being an Office Services Assistant monitors inventory and places orders for office equipment, supplies, or provisions. Processes mail, invoices, employee expense reports, reimbursements, and petty cash. Additionally, Office Services Assistant tracks time reports, attendance or time cards. May act as backup for receptionist, phone coverage, or assist HR activities such as employee onboarding, interview coordination, training initiatives, and other special projects. May be responsible for performing company database or system administration tasks, including data input, reporting, user support, and upgrades. Addresses routine day-to-day problems or coordinates with stakeholders to obtain solutions. Requires a high school diploma or equivalent. Typically reports to a supervisor. The Office Services Assistant works under the close direction of senior personnel in the functional area. Possesses a moderate understanding of general aspects of the job. May require 0-1 year of general work experience. (Copyright 2024 Salary.com)
Assistant Business Office Manager – Health Care
Full Time / Part Time
The Assistant Business Office Manager – will help the BOM with admitting and registration, patient billing and collection, third-party payer relations, and/or preparation of insurance claims. May also participate in in preparing various reports. Working in collaboration with the BOM, Administrator and Billers. ABOM must be detail oriented, understands HMO / Medicaid authorizations and custodial authorizations.
Administrative Functions
• Reconciling census on a daily/monthly basis; including retro adjustments of manual census and system adjustments.
• Meet with Admissions to review referrals that pose a potential financial issue
• Update/Reconcile Cash Sheet
• Update/Reconciling AR Log/ Aging
• Bank deposits; scanning and posting all deposits in system
• Make necessary adjustments in system for resident accounts
• Meet with resident and families in regards to accounts
• Collections of all payors; Hospice, Medicare, Medicaid, MLTSS, Managed Care/Managed Medicare, Private
• Check claim status for all insurances via electronically or phone
• Obtain MLTSS authorizations
• Attend Utilization Review meeting on a weekly basis to discuss discharge planning of residents
• Meet with families/ potential long term residents to discuss financials and make necessary preparations
• Send requests to Office of Community Services for potential long term residents
• Send Notification request to Board of Social Services for potential Medicaid residents
• Complete Medicaid Re-determinations
• Complete Medicaid applications; submission via mail or county appointment
• Communicates with Board of Social Services caseworkers on all pending Medicaid cases/redeterminations
• Work closely with County Board of Social Services supervisors for case reinstatement
Requirements:
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