Office Services Assistant supports office administrative functions and processes with assistance, backup, and coordination duties. Assists with planning and coordinating office-wide processes such as facilities maintenance, space planning, moves, equipment installations, and other events or projects with internal and external stakeholders. Being an Office Services Assistant monitors inventory and places orders for office equipment, supplies, or provisions. Processes mail, invoices, employee expense reports, reimbursements, and petty cash. Additionally, Office Services Assistant tracks time reports, attendance or time cards. May act as backup for receptionist, phone coverage, or assist HR activities such as employee onboarding, interview coordination, training initiatives, and other special projects. May be responsible for performing company database or system administration tasks, including data input, reporting, user support, and upgrades. Addresses routine day-to-day problems or coordinates with stakeholders to obtain solutions. Requires a high school diploma or equivalent. Typically reports to a supervisor. The Office Services Assistant works under the close direction of senior personnel in the functional area. Possesses a moderate understanding of general aspects of the job. May require 0-1 year of general work experience. (Copyright 2024 Salary.com)
Job Title: Office Clerk/Administrative Services Assistant
Location: Smithville, TN 37166 (100% Onsite from Day 1)
Duration: 6 Months Contract (with a possible extension)
Job Description:
Proficiency with building, updating, and maintaining spreadsheets, presentation software, and working efficiently in multiple databases.
Timely management of all pending cases and appeals, including proper documentation and case resolution.
Typing, proofreading, and formatting documents.
Filing management skills for paper and electronic documents.
Schedule management, note-taking, email organization and distribution skills.
Using Excel to track actions on incoming/outgoing correspondence, both paper and electronic.
Strong verbal and written communication skills, with the ability to send clear, concise emails and respond in a timely manner.
Be flexible and adaptable to changing work demands/tasks. Organization and attention to detail required.
Utilize good time management, note- taking, email organization and distribution skills. Fax, Certified Mail, Print.
Timely and efficiently process and upload documents, alert necessary staff.
Attend staff meetings and participate in discussions.
Required to maintain confidentiality and security of documents.
Miscellaneous tasks as required by Customer.
High School Diploma or equivalent, customer service experience preferred.
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0 Office Services Assistant jobs found in Nashville, TN area