Office Services Assistant jobs in Pittsfield, MA

The Windham County Sheriff's Office is seeking a motivated and highly organized individual to join our team as an Executive Assistant. In this role, you will provide essential support to the Sheriff and his executive team, ensuring the efficient and effective operation of our office.

Duties

• Administrative Support: Provide comprehensive administrative support to the Sheriff, including managing calendars, scheduling, handling correspondence, and organizing travel arrangements.
• Communication Management: Serve as the primary point of contact for internal and external communications, screening and directing inquiries appropriately, and maintaining confidentiality as required.
• Document Management: Manage and maintain official documents, records, and files, ensuring accuracy, accessibility, and compliance with legal and regulatory requirements.
• Meeting Coordination: Coordinate and prepare materials for departmental meetings, briefings, and presentations, ensuring all necessary information is available and distributed in a timely manner.
• Policy and Procedure Implementation: Assist in the implementation and enforcement of departmental policies, procedures, and guidelines, ensuring adherence throughout the organization.
• Data Analysis and Reporting: Collect, compile, and analyze data as needed for reports, presentations, and decision-making purposes, ensuring accuracy and relevance.
• Event Planning: Assist in the planning, coordination, and execution of special events, community outreach programs, and public relations activities on behalf of the Sheriff's office.
• Budget Management: Assist in monitoring and managing departmental budgets, tracking expenditures, processing invoices, and preparing financial reports as required.
• Liaison with Stakeholders: Serve as a liaison between the Sheriff's office and various stakeholders, including government agencies, community organizations, law enforcement agencies, and the general public, fostering positive relationships and effective communication.
• Special Projects: Undertake special projects and assignments as directed by the Sheriff, which may involve research, analysis, and the development of recommendations to support departmental goals and initiatives.

Qualifications:

High school diploma or equivalent required; associate's or bachelor's degree preferred.

• High school diploma or general education degree (GED);
• Fingerprint supported background check required. Must be authorized, or able to obtain authorization to access criminal justice information pursuant to the Vermont Crime Information Center and the FBI CJIS Policy
• Associate degree or higher in Business Administration, Public Administration, Human Resource Management a plus
• Three years as an executive assistant or administrative assistant in a law enforcement or government agency a plus

Benefits:

• Competitive salary based on experience. Range $50-$60k based on experience
• Comprehensive benefits package, including health, dental, vision, and life insurance.
• Vermont State Employees Retirement
• 457(b) Deferred Compensation Program
• Employee Assistance Program
• Paid time off and holidays
• Opportunities for professional development and advancement within the Sheriff's Office.

Join the Windham County Sheriff's Office and make a difference in your community.

Apply today with your cover letter and resume to be our next Executive Assistant!

The Windham County Sheriff's Office is an equal opportunity employer and a drug-free workplace.

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Ability to Relocate:

• Brattleboro, VT 05301: Relocate before starting work (Required)

Work Location: In person