Office Services Assistant jobs in Sacramento, CA

Office Services Assistant supports office administrative functions and processes with assistance, backup, and coordination duties. Assists with planning and coordinating office-wide processes such as facilities maintenance, space planning, moves, equipment installations, and other events or projects with internal and external stakeholders. Being an Office Services Assistant monitors inventory and places orders for office equipment, supplies, or provisions. Processes mail, invoices, employee expense reports, reimbursements, and petty cash. Additionally, Office Services Assistant tracks time reports, attendance or time cards. May act as backup for receptionist, phone coverage, or assist HR activities such as employee onboarding, interview coordination, training initiatives, and other special projects. May be responsible for performing company database or system administration tasks, including data input, reporting, user support, and upgrades. Addresses routine day-to-day problems or coordinates with stakeholders to obtain solutions. Requires a high school diploma or equivalent. Typically reports to a supervisor. The Office Services Assistant works under the close direction of senior personnel in the functional area. Possesses a moderate understanding of general aspects of the job. May require 0-1 year of general work experience. (Copyright 2024 Salary.com)

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OFFICE ASSISTANT (TYPING)
  • State Treasurer's Office
  • Sacramento, CA FULL_TIME
  • Job Description and Duties

    Under supervision of the Staff Services Manager I, the incumbent provides support on a wide variety of tasks to the Administration Division of the State Treasurer's Office.


    You will find additional information about the job in the Duty Statement.

    Working Conditions

    This is not a telework position.

    Job Code #:
    JC-423653
    Position #(s):
    820-200-1379-001
    Working Title:
    Office Assistant / Receptionist
    Classification:
    OFFICE ASSISTANT (TYPING)
    $3,085.00 - $4,190.00
    Work Location:
    Sacramento County
    Telework:
    In Office
    Job Type:
    Permanent, Full Time

    Department Information

    The State Treasurer's Office is a small department located at 901 P Street, Sacramento, CA 95814. It is just down the street from the State Capitol with public transportation and parking garage options nearby. The building is next to the Franklin D. Roosevelt Park, which is a wonderful place to exercise and enjoy the beautiful landscape during the fair-weathered months. The neighborhood around the building is filled with great dining options, coffee shops, a fitness club, and several day cares.

    The Administration Division is a tight-knit team of highly effective and motivated professionals who are focused on excellence and team work. We respect each other’s expertise, encourage new ideas, and are always looking for ways to improve. Flexibility, adaptability, and innovation are encouraged. This is a great opportunity for someone who is looking to develop and expand their knowledge and skills in a variety of assignments.

    Please click here to find more information about the State Treasurer's Office.

    Special Requirements

    • The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.
    • The position(s) require(s) a Background Investigation be cleared prior to being hired.
    Electronic applications are highly encouraged. If submitting a hard copy, please include JC-423653/ Position #820-200-1379-001 in the "Examination(s) or Job Title(s) for which you are applying" section of the application. Hard copy applications received without the required information may not be considered.

    Application Instructions

    Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

    Final Filing Date: 4/5/2024

    Who May Apply

    Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

    Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

    How To Apply

    Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

    Address for Mailing Application Packages

    You may submit your application and any applicable or required documents to:


    State Treasurer's Office
    Attn: Applications Unit
    901 P Street #411A
    Sacramento, CA 95814

    Address for Drop-Off Application Packages

    You may drop off your application and any applicable or required documents at:


    State Treasurer's Office
    Applications Unit
    901 P Street #411A
    Sacramento, CA 95814
    08:00 AM - 05:00 PM

    Required Application Package Documents

    The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

    • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
    • Resume is optional. It may be included, but is not required.
    • Other -
      Valid Typing Certificate:

      Certificates are accepted from the following institutions:

      1. California State Agency/Department
      2. Accredited Business school or college
      3. Adult Education Center
      4. Skills and Business Education Center

      Internet Typing Certificates, Typing Certificates from Employment Agencies and Typing Certificates issued for less than a five (5) minute typing test are not acceptable.
    • Statement of Qualifications -
      Please provide an answer to each prompt:

      1. Please describe how your education, training, and experience meets the desired qualifications of this position.

      2. How do you approach organizing your daily tasks and responsibilities when faced with competing priorities? Can you provide an example of a situation where you had to reprioritize your workload to meet an unexpected deadline or urgent request?
    Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

    Desirable Qualifications

    In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
    • Experience providing excellent customer service.
    • Exhibit excellent attendance, punctuality, and dependability.
    • Possess effective verbal and written communication skills.
    • Demonstrated attention to detail and organized work habits.
    • Ability to prioritize workload with good time management skills.
    • Ability to function effectively in an electronic office, well-versed and skilled in the use of Microsoft Word, Excel, Access, Outlook, and Adobe Acrobat, as essential tools in the workplace.
    • Ability to work cooperatively and with tact, interacting with executive staff, department staff, other agencies, consultants, and vendors.
    • Ability to work independently and in a team environment.

    Benefits

    Please see the CalHR Benefits Summary page for detailed information.

    Contact Information

    The Human Resources Contact is available to answer questions regarding the position or application process.

    Human Resources Contact:
    Applications Unit
    (916) 653-3100
    Applications@treasurer.ca.gov

    Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

    EEO Contact:
    EEO Officer
    (916) 653-3100
    applications@treasurer.ca.gov

    California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

    Minimum Qualifications

    Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification in your application packet. Official sealed transcripts or your original diploma (with embossed seal) will be required prior to appointment. If it is determined that a candidate does not meet all Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the classification. All candidates who are determined to not meet the Minimum Qualifications will be contacted in writing and will have 10 business days to respond with additional information supporting their Minimum Qualifications for the classification. Candidates who have been withheld may file an appeal with the State Personnel Board.

    Confidentiality

    Do NOT include ANY confidential information on any documents you submit for a job vacancy, such as your State Application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information listed anywhere on the applications submitted electronically, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission.

    Equal Opportunity Employer

    The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

    It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

  • 3 Days Ago

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Office Assistant (Typing)
  • California Department of Social Services
  • Sacramento, CA FULL_TIME
  • The CA. Department of Social Services' Race and Equity Central Operations (RECO) is recruiting for a Office Technician (Typing).Are you a self-starter with great attention to detail, high degree of or...
  • 2 Days Ago

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Business Office Assistant - Roseville
  • Rockport Healthcare Services
  • Roseville, CA FULL_TIME
  • Business Office Assistant Principal Responsibilities: TECHNICAL• Business Office Assistant ensures that Business Office tasks are done correctly and on schedule.• Business Office Assistant greets visi...
  • 1 Month Ago

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Legal Assistant (Office Automation)
  • US Executive Office for U.S. Attorneys and the...
  • Sacramento, CA FULL_TIME
  • Duties At the full performance level, you will support Assistant United States Attorneys (AUSA) in the Criminal Division, Sacramento office, by providing a variety of legal assistance and office suppo...
  • 2 Days Ago

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STAFF SERVICES ANALYST
  • California Governor's Office of Emergency Services
  • Sacramento, CA FULL_TIME
  • Job Description and Duties Are you looking for an exciting and fast-paced career? Join the California Governor's Office of Emergency Services (Cal OES) and be part of an organization that serves as a ...
  • Just Posted

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Executive Assistant / Office Manager - Financial Services
  • Ameriprise Financial
  • Folsom, CA FULL_TIME
  • Step into an instrumental role. Help conduct the smooth operation of a fast-paced—and friendly—financial planning office. Work as an employee of an independent advisor franchisee with a financial advi...
  • 3 Days Ago

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0 Office Services Assistant jobs found in Sacramento, CA area

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Service Clerk
  • SACRAMENTO NATURAL FOODS CO OP INC
  • Sacramento, CA
  • Job Details Job Location Sacramento Natural Foods Coop - Sacramento, CA Position Type Full-time Salary Range $17.50 - $2...
  • 3/28/2024 12:00:00 AM

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Customer Service Representative
  • Fortuna BMC
  • West Sacramento, CA
  • Job Title: Customer Service Representative The Senior Assistant Customer Support position offers remote employment oppor...
  • 3/27/2024 12:00:00 AM

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Deputy Director, Human Services
  • County of Sacramento
  • Sacramento, CA
  • Job Description Job Description The Deputy Director of Senior and Adult Services plans, organizes, evaluates, and direct...
  • 3/26/2024 12:00:00 AM

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Client Coordinator Self-Funded
  • Benefit & Risk Management Services, Inc.
  • Sacramento, CA
  • Job Description Job Description SUMMARY: The Client Coordinator will support the Client Services Team in serving and res...
  • 3/26/2024 12:00:00 AM

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Customer Service Representative - State Farm Agent Team Member
  • Yeh Chen Ferguson - State Farm Agent
  • Sacramento, CA
  • Job Description Job Description Benefits: Company parties Free food & snacks Paid time off Training & development ROLE D...
  • 3/25/2024 12:00:00 AM

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Reservation Desk Clerk
  • Sacramento Holiday Inn
  • Sacramento, CA
  • Hotel: Sacramento Holiday Inn Reservation Desk Clerk Full time Atrium SPIRIT – where teamwork, passion and appreciation ...
  • 3/25/2024 12:00:00 AM

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Controls Specialist (Service)
  • Air Systems Service & Construction
  • Sacramento, CA
  • Job Type Full-time Description The Controls Specialist is responsible for participating in the day-to-day activities rel...
  • 3/25/2024 12:00:00 AM

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Customer Service/Office Assistant
  • Kenny G & Company Fine Jewelers
  • Sacramento, CA
  • Job Description Job Description We are looking for creative and vibrant individuals to join our Elk Grove team. This ful...
  • 3/24/2024 12:00:00 AM

Sacramento (/ˌsækrəˈmɛntoʊ/ SAK-rə-MEN-toh; Spanish: [sakɾaˈmento]) is the capital city of the U.S. state of California and the seat of Sacramento County. Located at the confluence of the Sacramento River and the American River in Northern California's Sacramento Valley, Sacramento's estimated 2018 population of 501,334 makes it the sixth-largest city in California and the ninth largest capital in the United States. Sacramento is the seat of the California Assembly, the Governor of California, and Supreme Court of California, making it the state's political center and a hub for lobbying and th...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Office Services Assistant jobs
$40,641 to $52,453
Sacramento, California area prices
were up 2.5% from a year ago

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