Office Services Assistant jobs in Santa Rosa, CA

Office Services Assistant supports office administrative functions and processes with assistance, backup, and coordination duties. Assists with planning and coordinating office-wide processes such as facilities maintenance, space planning, moves, equipment installations, and other events or projects with internal and external stakeholders. Being an Office Services Assistant monitors inventory and places orders for office equipment, supplies, or provisions. Processes mail, invoices, employee expense reports, reimbursements, and petty cash. Additionally, Office Services Assistant tracks time reports, attendance or time cards. May act as backup for receptionist, phone coverage, or assist HR activities such as employee onboarding, interview coordination, training initiatives, and other special projects. May be responsible for performing company database or system administration tasks, including data input, reporting, user support, and upgrades. Addresses routine day-to-day problems or coordinates with stakeholders to obtain solutions. Requires a high school diploma or equivalent. Typically reports to a supervisor. The Office Services Assistant works under the close direction of senior personnel in the functional area. Possesses a moderate understanding of general aspects of the job. May require 0-1 year of general work experience. (Copyright 2024 Salary.com)

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Office Assistant
  • Options For Youth Public Charter Schools
  • Philo, CA FULL_TIME,PART_TIME
  • Essential Functions include, but are not limited to the following:*

    • Provides general office support by answering phones, taking and delivering messages, rerouting calls as needed, filing, data entry, managing incoming and interoffice mail, FedEx/UPS/USPS (pick-up/deliveries, etc.), and assists with credit card expense reports.
    • Answer inquiries about Blackbird Farm and Farm Stay Inn and provide customer service as needed.
    • Helps maintain, organize and update staff on office activities
    • Communicates and maintains company information by posting and maintaining policies in common areas, distributing updated contact information, and other information as needed.
    • Learns how to operate all office machines such as photocopier/scanner, voicemail/phone systems and personal computers. If an IT or facility problem cannot be easily resolved through troubleshooting, the Office Assistant will coordinate with appropriate personnel (facilities, IT, etc) for assistance until the problem(s) have been resolved.
    • Interfaces with accounting, payroll, vendors, sister companies, and clients as needed.
    • Supports with department-level budgets as directed.
    • Gathers and assembles receipts in order to prepare and complete monthly reports for credit card billing and payments.
    • Prepares and completes expense reports.
    • Orders supplies and/or does supply runs for all Blackbird Farm departments
    • Conducts research as needed for all Blackbird Farm departments.
    • Cleaning as needed in the office and cabins.
    • Assists kitchen staff as needed.
    • Assists Farm Stay Inn with guest reservations from booking through check out and with event tours and invoicing.

    Knowledge, Skills and Abilities Required:

    • Excellent organizational and multitasking skills.
    • Ability to track down and effectively manage financial reports and documents with little supervision.
    • Good working knowledge of all MS Office programs (Word, Excel, Outlook, PowerPoint, etc.)
    • Experience with general office duties.
    • Excellent phone communication and customer service skills.

    Education and Experience:

    • High School Diploma preferred
    • Some college/BA preferred.
    • Bookkeeping experience is preferred.

    Compensation:

    • $15.50/hr

    Job Types: Full-time, Part-time

    Pay: From $15.50 per hour

    Benefits:

    • 401(k)
    • Dental insurance
    • Health insurance
    • Paid time off
    • Vision insurance

    Schedule:

    • Monday to Friday
    • Weekends as needed

    Work Location: In person

  • 20 Days Ago

C
Office Assistant
  • Carousel Industrial Park
  • Ukiah, CA PART_TIME
  • Overview:We are seeking a highly organized and detail-oriented Office Assistant to join our team. As an Office Assistant, you will play a crucial role in ensuring the smooth operation of our office. Y...
  • 5 Days Ago

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Office Assistant
  • Mendocinio Music Festival
  • Mendocino, CA TEMPORARY,PART_TIME
  • OVERVIEW Mendocino Music Festival is looking to hire an office coordinator to join our team. The festival season is two weeks long every July. Outstanding customer service is our topmost priority.HOUR...
  • 3 Days Ago

M
Office Assistant
  • Mt. Glead Bible Camp
  • Sebastopol, CA FULL_TIME
  • Office Assistant The office assistant is responsible for answering all incoming phone calls in a courteous and prompt manner. The office assistant is the first point of contact for each of our guests ...
  • 10 Days Ago

M
Office Assistant
  • Mendocino Music Festival
  • Mendocino, CA FULL_TIME
  • Join the team that makes the Music Festival happen! Be at the center of all the buzz as we organize and facilitate the most exciting and thrilling event in Mendocino. P/T to F/T Office Assistant neede...
  • 10 Days Ago

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Office Assistant/Sales Associate
  • Mendocinio Music Festival
  • Mendocino, CA TEMPORARY,PART_TIME
  • PART-TIME OFFICE ASSISTANT AND BOX OFFICE SALES (Seasonal)OVERVIEWMendocino Music Festival is looking to hire an office assistant to join our team. The festival season is two weeks long every July. Ou...
  • 3 Days Ago

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0 Office Services Assistant jobs found in Santa Rosa, CA area

Q
FT Customer Support Specialist - Work From Home>
  • Quartzy
  • Windsor, CA
  • [Customer Service / Remote] - Anywhere in U.S. / Up to $50K per year / Medical, Dental and Vision / PTO / Internet Stipe...
  • 3/28/2024 12:00:00 AM

Q
FT Customer Support Specialist - Work From Home>
  • Quartzy
  • Petaluma, CA
  • [Customer Service / Remote] - Anywhere in U.S. / Up to $50K per year / Medical, Dental and Vision / PTO / Internet Stipe...
  • 3/28/2024 12:00:00 AM

S
Membership Director
  • Sonoma County Family YMCA
  • Santa Rosa, CA
  • Job Description Job Description POSITION SUMMARY: This position supports the work of the Y, a leading nonprofit, charita...
  • 3/27/2024 12:00:00 AM

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Patient Service Representative Santa Rosa: Mendocino Ave. Office
  • Redwood Family Dermatology
  • Santa Rosa, CA
  • **Patient Service Representative** **Position Title: Patient Service Representative** **Reports To: Front Office Supervi...
  • 3/26/2024 12:00:00 AM

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Administrative Customer Service Representative
  • Clark Pest Control, Inc.
  • Santa Rosa, CA
  • ** Administrative Customer Service Representative** **Job Category****:** Administrative **Requisition Number****:** ADM...
  • 3/26/2024 12:00:00 AM

M
Customer Service Representative
  • Master Cleaners/All About Service, Inc.
  • Santa Rosa, CA
  • Job Description Job Description Summary: As a Customer Service Representative, you will serve as the primary point of co...
  • 3/25/2024 12:00:00 AM

J
Inside Sales Representative (Customer Service)
  • Jensen Precast
  • Santa Rosa, CA
  • Job Description Job Description WHAT YOU’LL BE DOING The Inside Sales/Customer Service Representative is a key position ...
  • 3/25/2024 12:00:00 AM

S
Patient Service Technician - Delivery Driver (Part-Time)
  • Super Care Health
  • Windsor, CA
  • **Patient Service Technician - Delivery Driver (Part-Time)** * Windsor, CA * Part-Time * Operations * Patient Service Te...
  • 3/24/2024 12:00:00 AM

According to the United States Census Bureau, the city has a total area of 41.50 sq mi (107.5 km2), of which 41.29 sq mi (106.9 km2) is land and 0.205 sq mi (0.5 km2) (0.49%) is water. The city is part of the North Bay region, which includes such cities as Petaluma, Rohnert Park, Windsor, and smaller cities as Sonoma, Healdsburg, Sebastopol. It lies along the US Route 101 corridor, approximately 55 miles (89 km) north of San Francisco, via the Golden Gate Bridge. Santa Rosa lies on the Santa Rosa Plain. The city's eastern extremities stretch into the Valley of the Moon, and the Sonoma Creek wa...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Office Services Assistant jobs
$41,478 to $53,533
Santa Rosa, California area prices
were up 2.5% from a year ago

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