Office Services Assistant supports office administrative functions and processes with assistance, backup, and coordination duties. Assists with planning and coordinating office-wide processes such as facilities maintenance, space planning, moves, equipment installations, and other events or projects with internal and external stakeholders. Being an Office Services Assistant monitors inventory and places orders for office equipment, supplies, or provisions. Processes mail, invoices, employee expense reports, reimbursements, and petty cash. Additionally, Office Services Assistant tracks time reports, attendance or time cards. May act as backup for receptionist, phone coverage, or assist HR activities such as employee onboarding, interview coordination, training initiatives, and other special projects. May be responsible for performing company database or system administration tasks, including data input, reporting, user support, and upgrades. Addresses routine day-to-day problems or coordinates with stakeholders to obtain solutions. Requires a high school diploma or equivalent. Typically reports to a supervisor. The Office Services Assistant works under the close direction of senior personnel in the functional area. Possesses a moderate understanding of general aspects of the job. May require 0-1 year of general work experience. (Copyright 2024 Salary.com)
Job description:
Our office is hiring an Office Assistant/Receptionist information gathering. The position is open to qualified individualist who are seeing to work in a great and supportive environment, and seeking to learn, expand their skills, and to grow in our practice. Also, our office assistance is preferred to be bilingual but is not required to apply. The Office assistance need to be fast typing, organized, follow HIPPA guidelines, have good management of time, have good costumers’ services skills, and be proactive and be able to work independently. The candidate needs to have experience working on office settings. Resume are required and reference letter.
Also, the candidate is required to have at least a high school diploma or equivalent, skills, and experience to be able to work independently as well as be a fast learner. The individual would be managing patients' payment, updating patient information, handling office calls. The hired employee needs to be able to be open to be involved and be open to growth with our practice. We prefer a minimum of an associate or bachelor degree, but no need it. However, all skilled candidates are encouraged to apply. The position is Mon-Sat. Some weekends are required, and some are off.
Other duties include but are not limited to the following:
· Work with self-pay patients
. Follow HIPPA guidelines
· Ensure proper records handling, responses by entering data accurately and in a timely manner.
. Schedule appointments
· Have Effective Communication:
· Have Interpersonal skills:
· Be independent
· Be Organize and Have Productive Skills
Job Types: Full-time, Contract
Pay: $13.30 - $14.75 per hour
Ability to Commute:
Work Location: In person
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